Entry-Level Contracts Specialist

Calista Corporation; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Yulista Holding LLC is seeking an entry-to-junior level Associate Contracts Specialist to support its Contracts Management team in Huntsville, AL. The role focuses on routine data calls, system updates, internal correspondence, and day-to-day contract administration across the ASE portfolio.

The ideal candidate will work under supervision to gain hands-on experience in DoD defense contracting, with opportunities to learn DoD processes, SAM.gov registrations, and ECMS/document management.

Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent practical experience).
• Minimum of one (1) year of experience in government contract administration or a closely related government contracting environment.
• Demonstrated ability to maintain strict confidentiality when handling proprietary or sensitive business documents.
• Excellent written and verbal communication skills; high attention to detail; strong organizational skills with the ability to handle quick-turnaround data requests.
• Ability to work independently and collaboratively with moderate supervision, support contracts team, and respond effectively to time-sensitive requests and changing priorities while consistently producing accurate, high-quality work.
• Advanced proficiency with Microsoft Office and Adobe PDF tools, including formatting, editing, and preparing complex Word documents, Excel spreadsheets, PDFs, and other professional documents for internal and external submission.

Responsibilities

• Assist in the administration and distribution of standard company boilerplate agreements—including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), and related pre-award documentation—to prospective partners and subcontractors.
• Maintain, update, and audit the primary ASE contracts spreadsheet to ensure complete and accurate records.
• Upload contract awards, modifications, and related deliverables into the ECMS system in a timely manner.
• Maintain organized electronic contract files.
• Monitor and maintain active organizational registrations in SAM.gov, ensuring timely renewals, compliance documentation and reporting.
• Respond quickly and accurately to internal and external contract data call requests and reporting requirements.
• Correspond directly with the internal ASE contracts team to coordinate inputs, facilitate timely reviews, and complete taskers efficiently.
• Track critical contract performance dates, deliverable schedules, option periods, and expiration dates.
• Assist Contract Managers and Contract Administrators with administrative tasks, meeting preparation, and detailed note-taking during key contract reviews.
• Perform other duties as assigned.

Skills

Communication

Attention to detail

Organization

MS Office

Adobe PDF

Independent work

Education

Bachelor’s degree in Business Administration, Legal Studies, or related field

Job description

Yulista Holding LLC is seeking an entry-to-junior level Associate Contracts Specialist to support its Contracts Management team in Huntsville, AL. The role focuses on routine data calls, system updates, internal correspondence, and day-to-day contract administration across the ASE portfolio.

The ideal candidate will work under supervision to gain hands-on experience in DoD defense contracting, with opportunities to learn DoD processes, SAM.gov registrations, and ECMS/document management.