Entry-Level Contracts Coordinator – Onsite

Talentify; Lake Forest (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Talentify is seeking a Contracts Administrator Coordinator in Lake Forest, CA for a 6-month contract-to-hire, fully onsite. This entry-level role supports the Contracts team by gathering information, reviewing documents, and preparing materials for approval.

Responsibilities include reviewing RFPs, coordinating packets, and formatting change orders using Word, Excel, and PDF tools. Strong attention to detail and organization are essential.

Qualifications

• 1–2 years of administrative support or related work.
• High attention to detail and accuracy in reviewing documents.
• Highly organized with strong time management skills.
• Clear written and verbal communication skills.

Responsibilities

• Review RFPs, contractor documents, proposals, and packets for completeness and accuracy.
• Package documents and prepare materials for internal approval.
• Track and format change orders using Word with proper styles and revisions.
• Collect missing information from internal teams and push through workflows.
• Maintain tracking logs and document status for timely progress.
• Organize complete packets for final review and approval.
• Prepare, edit, and format documents using Word, Excel, Outlook, PDF and DocuSign.
• Maintain electronic filing systems and version control.
• Communicate with internal stakeholders to gather corrections or missing information.

Skills

Attention to detail

Time management

Written communication

Verbal communication

Education

Recent college grad

Tools

Microsoft Word

Excel

Outlook

Adobe PDF

DocuSign

Job description

Talentify is seeking a Contracts Administrator Coordinator in Lake Forest, CA for a 6-month contract-to-hire, fully onsite. This entry-level role supports the Contracts team by gathering information, reviewing documents, and preparing materials for approval.

Responsibilities include reviewing RFPs, coordinating packets, and formatting change orders using Word, Excel, and PDF tools. Strong attention to detail and organization are essential.