Entry-Level Compliance & Admin Coordinator - Remote

GainRep; New Jersey; Hybrid; USD 27,000 - 30,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

401k with matching

Remote work options after training (3‑

Laptop, phone and monitor for home use

Paid time off and holidays

Job summary

GainRep is seeking an entry-level Compliance & Administrative Coordinator to support documentation, customer service, data entry, and coordination of Legionella compliance workflows. You will assist customers, field personnel, and partners, maintaining organized records and ensuring timely processing of results and documents.

The role includes training on services, systems, and compliance requirements, with opportunities for remote and hybrid work after onboarding.

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework preferred.
• Entry-level candidates welcome; admin, CS, environmental, or compliance experience helpful but not required.
• Strong organization and ability to manage multiple deadlines.

Responsibilities

• Maintain accurate customer records, compliance documents, certificates, reports, and trackers.
• Review, process, and upload Legionella results and required documentation using established workflows.
• Monitor deadlines and follow up on missing information, escalating issues as needed.
• Provide requested records to customers, staff, and officials with proper documentation.

Skills

Organizational skills

Time management

Attention to detail

Customer service

Communication

Data entry

Travel readiness

Education

High school diploma or equivalent

Associate degree or coursework preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

GainRep is seeking an entry-level Compliance & Administrative Coordinator to support documentation, customer service, data entry, and coordination of Legionella compliance workflows. You will assist customers, field personnel, and partners, maintaining organized records and ensuring timely processing of results and documents.

The role includes training on services, systems, and compliance requirements, with opportunities for remote and hybrid work after onboarding.