Entry-Level Bookkeeper

NVT Staffing, Inc.; Chantilly (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

NVT Staffing, Inc. in Chantilly, VA is seeking an entry-level bookkeeper to support day-to-day accounting for multiple associations. The role requires accuracy, reliability, and the ability to handle several accounts and transactions.

Responsibilities include processing AR/AP, billing, collections, reconciliations, and providing monthly updates and documentation. A minimum of one year in bookkeeping or related experience is preferred, with proficiency in MS Office and TOPS Software a plus.

Qualifications

• Minimum 1 year of bookkeeping, accounting, or closely related experience.
• Experience with AP, AR, billing, collections, and basic account reconciliation.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to manage multiple accounts and financial transactions.
• Experience with TOPS Software is a plus.

Responsibilities

• Post and process checks, accounts receivable transactions, miscellaneous deposits, and NSF chargebacks.
• Prepare financial updates, resale packages, settlement documentation, and other association-related financial forms.
• Process resales, new sales, ownership and address changes, foreclosures, bankruptcies, and homeowner account updates.
• Review and adjust homeowner accounts for late fees, waived fees, misapplied payments, credits, and other account discrepancies.
• Process lockbox and exception checks and distribute financial correspondence appropriately.
• Assist with billing, collections, account reconciliation, and homeowner account inquiries.
• Review delinquent accounts, prepare friendly payment reminders, and assist with certified notices prior to attorney referral.
• Prepare monthly lead sheets and verify that adjustments, charges, credits, and other transactions are accurately reflected.
• Maintain accurate financial records and review accounts for errors or discrepancies.
• Answer telephone calls and respond professionally to emails and account-related inquiries.
• Perform copying, scanning, faxing, documentation, and other administrative/accounting support functions.
• Complete additional bookkeeping and administrative duties as assigned.

Skills

Bookkeeping

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Time management

Education

High School Diploma or GED

Tools

TOPS Software

Job description

Job Description

Entry-Level Bookkeeper
Start Date: ASAP
Schedule: Monday–Thursday, 9:00 AM–5:00 PM; Friday, 9:00 AM–2:00 PM
Dress Code: Business Casual

Position Overview

We are seeking a dependable and detail-oriented Entry-Level Bookkeeper to perform day-to-day accounting and administrative functions for multiple community associations. The ideal candidate will have at least 1 year of bookkeeping or closely related accounting experience , including exposure to Accounts Payable (AP), Accounts Receivable (AR), billing, collections, and account reconciliation .

This position requires strong attention to detail, organizational skills, professional communication, and the ability to accurately manage multiple accounts and financial transactions.

Key Responsibilities

• Post and process checks, accounts receivable transactions, miscellaneous deposits, and NSF chargebacks.
• Prepare financial updates, resale packages, settlement documentation, and other association-related financial forms.
• Process resales, new sales, ownership and address changes, foreclosures, bankruptcies, and homeowner account updates.
• Review and adjust homeowner accounts for late fees, waived fees, misapplied payments, credits, and other account discrepancies.
• Process lockbox and exception checks and distribute financial correspondence appropriately.
• Assist with billing, collections, account reconciliation, and homeowner account inquiries.
• Review delinquent accounts, prepare friendly payment reminders, and assist with certified notices prior to attorney referral.
• Prepare monthly lead sheets and verify that adjustments, charges, credits, and other transactions are accurately reflected.
• Maintain accurate financial records and review accounts for errors or discrepancies.
• Answer telephone calls and respond professionally to emails and account-related inquiries.
• Perform copying, scanning, faxing, documentation, and other administrative/accounting support functions.
• Complete additional bookkeeping and administrative duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of bookkeeping, accounting, or closely related experience required.
• Experience with AP, AR, billing, collections, and basic account reconciliation strongly preferred.
• Working knowledge of basic accounting principles, practices, and procedures.
• Ability to perform basic accounting calculations and analyze financial information.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Word, Excel, and Outlook .
• Experience with TOPS Software is a plus.
• Strong written, verbal, interpersonal, and telephone communication skills.
• Ability to handle account discrepancies and customer concerns professionally.
• Self-motivated, proactive, detail-oriented, and comfortable working as part of a team.

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