Entertainment Project Managers (Freelance Opportunities)

TAIT; Lititz (Lancaster County); Remote; USD 90,000 - 130,000; Part time

Job summary

A leading entertainment firm is seeking freelance Project Managers for upcoming contracts. The role involves planning, executing, and managing projects, ensuring client satisfaction, and maintaining project budgets. Candidates should have a degree in Project Management or a related field and 3+ years of experience in the Entertainment Industry. Responsibilities include delivering projects within scope and budget, supporting bidding phases, and ensuring communication throughout the project lifecycle. This is not for a full-time role, but offers short and long-term contract opportunities.

Qualifications

• 3+ years of experience in the Entertainment Industry or Project Management.
• Understanding of commercial terms and contracts.
• Ability to lead and manage project finances.

Responsibilities

• Ensure successful delivery of Project Scope, Schedule, and Budget.
• Maintain communication of Project status to clients.
• Manage final deliverables and ensure quality throughout delivery.
• Manage client expectations and ensure satisfaction with project outcomes.
• Prepare and manage budgets, forecasts and change orders throughout the project lifecycle.
• Travel up to approximately 30% to support project delivery and bidding activities.
• Ensure compliance with contractual terms, quality standards and TAIT processes.

Skills

Project Management

Communication

Team Leadership

Client Advocacy

Budget Management

Education

Degree in Project Management, Engineering, or related field

Job description

Overview

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

We are looking to add great freelance Entertainment Project Managers onto our roster. By applying here you will be considered for upcoming short & long term contracts with TAIT. This application is not for a full-time role.

Position

Position Purpose
Project Managers (PMs) play the lead role in planning, developing, executing, monitoring, and delivering projects. They are accountable for the entire project scope, budget, team, and resources, all leading to the successful execution of the project. The successful completion of a project is built on the core goals of “Happy Client, Happy Team, At a Profit.”

Expectations

Expectations: Main responsibilities/activities the role is accountable for fulfilling/engaging.

PMs are generally expected to spend approximately 85% of their time performing as a Project Manager for active projects or bidding, 10% of their time contributing to organizational and departmental improvements, and 5% towards continuing education. Within that, to support and participate in Project delivery, PMs may travel approximately 30% of their time.

Responsibilities

• Project Management
• Successful delivery of Project Scope, Schedule, and Budget
• Ensure that the Client’s vision is considered throughout the Project lifecycle
• Sustain Client and Customer satisfaction, exceeding expectations on a regular basis
• Internal and external communication of Project status and progress
• Management of final deliverables, ensuring TAIT quality throughout delivery
• Draw together the engineering, manufacturing, operational and support disciplines to ensure Project success
• Risk monitoring and delay management
• Active Management of Project financials
• Bidding & Development
• Participate in translating Client needs into “TAIT language”
• Ensure that the Client’s vision is considered throughout the Bidding phase
• Generate or collaborate on Project Proposals and Quotes
• Drive development of creative and technical solutions
• Participate in costs estimates and determine contingencies
• Establish pricing and payment schedules
• Commercial, Contractual & Legal
• Understand the Project\'s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
• Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
• Maintain unique connection to our Clients, their teams, and their stakeholders
• Ensure TAITs duties & responsibilities are properly executed.
• Ensure the client executes their duties correctly and, where necessary, ensure TAITs interests are protected.
• Project Finances & Budgets
• Plan cashflow schedule according to proposals and contracts
• Maintain payment schedule and invoicing
• Lead the development of “As Sold” budget at the outset of a Project
• Maintain ongoing Forecasts to track for deviations throughout Project lifecycle
• Monitor and control Project costs and Change Orders (Extras)
• Raise early flags for potential risks as well as opportunities
• Provide periodic project status reports
• Organizational Relationships & Participation
• Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
• Develop and maintain good relationships with Project Performance and Operations groups • Proactive, open, and transparent communication • Attend (and/or organize) regular check-in meetings • Monitor team in identifying who should be “around the table” for strategic conversations
• Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
• Stay up to date on time clocking, expense report submittals, and other administrative tasks
• Continuous Improvements
• Identify opportunities for minor and major improvements in the Project Process
• Participate in departmental and organizational initiatives
• Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes
• Education and Growth
• Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients.
• Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership

Foundation / Position Requirements

Skills, experience, certifications
Desired Degree: Project Management, Engineering, Construction Management, Technical Theatre or Live Event related field

3+ years’ experience in Entertainment Industry or Project Management

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.