Project Manager - Themed Entertainment

TAIT; Orlando (FL); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA with employer contributions

Flexible Spending Accounts (Medical &

Job summary

TAIT is seeking a Project Manager III to lead the end-to-end delivery of complex live-event projects from planning through execution. You will own scope, budget, and schedule while coordinating cross-functional teams and stakeholders to ensure client satisfaction and on-time delivery.

The role emphasizes translating client needs into actionable plans, driving strategic problem-solving, and maintaining financial performance across projects in a dynamic services environment.

Qualifications

• 10+ years Project management or relevant industry experience in entertainment, live events, construction management, or related field; OR Bachelor’s degree plus 8+ years experience in Entertainment or Project Management.
• Microsoft Office including Word, Excel, PowerPoint
• Project scheduling (MS Project, Asana)
• Budget management and analysis (Power BI, Tableau)
• ERP systems (Epicor, SAP) and CRM systems (Zendesk, Salesforce)
• Content Management System usage (Box, SharePoint, Google Drive)
• Familiarity with manufacturing or fabrication processes
• Ability to be in office Monday - Friday, with travel up to 30%

Responsibilities

• Deliver multidimensional project scope, schedule, and budget.
• Ensure Client vision is reflected throughout project lifecycle.
• Drive client satisfaction and effective communication of status.
• Lead cross-functional teams to ensure project success.
• Develop and manage project proposals, quotes, and pricing.
• Monitor risks, change orders, and financials; provide status reports.
• Collaborate with engineering, manufacturing, operations, and support teams to meet objectives.
• Ensure TAIT quality and adherence to contracts.

Skills

Project management

Stakeholder communication

Budgeting

Risk management

Cross-functional leadership

MS Office

Education

Bachelor's degree in related field

PM Certification (preferred)

Tools

MS Project

Power BI

SAP/ERP

Salesforce CRM

Box/SharePoint

Asana

Job description

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics.

Position Purpose

The Project Manager III leads the end-to-end delivery of complex, multidimensional projects, owning thefull project lifecycle from planning and development through execution, monitoring, and final delivery. This role is accountable for project scope, budget, schedule, resources, and overall team performance.
The Project Manager III defines and drives the project execution strategy, translating customer scope and requirements into clear project plans that align technical solutions, operational capabilities, and financial targets. The role ensures the right balance between standard and custom solutions to meet both client expectations and project constraints. As a senior project leader, the Project Manager III drives strategic problem-solving and course correction throughout the project lifecycle. The role collaborates closely with cross-functional teams and subjectmatter experts—leveraging their expertise or serving as one when needed—to deliver effective, practicalsolutions.
Overall, the Project Manager III ensures disciplined project leadership and successful project outcomeswhile balancing technical feasibility, operational efficiency, and financial performance.

Essential Responsibilities/Accountabilities

• Project Management
  • Successful delivery of multidimensional project scope, schedule, and budget
  • Ensure that the Client’s vision is considered throughout the Project lifecycle.
  • Drives Client satisfaction, exceeding expectations regularly.
  • Internal and external communication of Project status and progress
  • Leadership of final deliverables, ensuring TAIT quality throughout delivery
  • Draw together the engineering, manufacturing, operational and support disciplines to ensure project success.
  • Risk monitoring and delay management.
  • Active Management of Project financials

• Bidding & Development
  • Lead in translating Client needs into “TAIT language”.
  • Ensure that the Client’s vision is considered throughout the Bidding phase.
  • Generate or collaborate on Project Proposals and Quotes.
  • Drive the development of creative and technical solutions.
  • Leadership in the cost estimates and determine contingencies.
  • Establish pricing and payment schedules.

• Commercial, Contractual & Legal
  • Understand the Project’s commercial terms as outlined in the contract, along with contractual & legal relationships formed between TAIT and the project client.
  • Act as a Client advocate within TAIT by ensuring the highest levels of Customer Service and sustaining the boutique experience that our Clients have come to expect.
  • Maintain a unique connection to our Clients, their teams, and their stakeholders
  • Ensure TAIT's duties & responsibilities are properly executed. Ensure the client executes their duties correctly and, where necessary, ensure TAITs interests are protected.

• Project Finances & Budgets
  • Plan cashflow schedule according to proposals and contracts
  • Maintain payment schedule and invoicing
  • Lead the development of “As Sold” budget at the outset of a Project
  • Maintain ongoing Forecasts to track for deviations throughout Project lifecycle
  • Monitor and control Project costs and Change Orders (Extras)
  • Raise early flags for potential risks as well as opportunities
  • Provide periodic project status reports

• Organizational Relationships & Participation
  • Act as the point of contact and accountable individual for the Project to senior leadership and executive teams.
  • Develop and maintain good relationships with Project Performance and Operations groups
  • Proactive, open, and transparent communication
  • Attend (and/or organize) regular check-in meetings
  • Monitor team in identifying who should be “around the table” for strategic conversations
  • Utilize relationships to resolve challenges, conflicts, or disputes within a Project or between competing Projects
  • Attend global and regional “All Hands” and similar organization meetings and gatherings
  • Stay up to date on time clocking, expense report submittals, and other administrative tasks

• Continuous Improvements
  • Drive opportunities for minor and major improvements in the Project Process
  • Participate in departmental and organizational initiatives
  • Ensure “Lessons Learned” discussions occur for Projects that warrant celebrations of positive outcomes and critical reflection of negative outcomes

• Education and Growth
  • Knowledgeable of TAIT’s history and capabilities, to represent the Enterprise brand and collaborate with Clients.
  • Actively seek opportunities to build new skills and hone or improve existing skills.
  • Focus on hard skills for tactical application and soft skills for interpersonal communication and effective leadership.
  • Participate in provided learning opportunities.
  • Encouraged to work on projects that expand their knowledge and experience in new markets and submarkets.

Minimum Qualifications

• 10+ years Project management or relevant industry experience in entertainment, live events, construction management, or other relevant field. OR Bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theater, or Live Event related field, plus 8+ years experience in Entertainment or Project Management
• Microsoft Office including Word, Excel, PowerPoint
• Project scheduling (e.g. MS Project, Asana)
• Budget management and analysis (e.g. Power BI, Tableau)
• Enterprise Resource Planning (ERP) (e.g. Epicor, SAP)
• Customer Relationship Management (CRM) (e.g. Zendesk, Salesforce)
• Content Management System (e.g. Box, SharePoint, Google Drive)
• Familiarity with manufacturing or fabrication processes and principles
• Ability to be in office Monday - Friday, with travel to job sites up to 30%

Preferred Experience

• Project Management Professional (PMP) certification
• Proven track record of managing profitable projects
• Proven ability to prioritize across multiple projects
• Commercial and contractual responsibilities
• Cost estimation and control
• Risk management
• Familiarity with Slack
• Work within a matrixed organizational structure

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee regularly operates a computer, including typing, using a mouse or keyboard, and viewing the screen for extended periods. While the role does not require regular lifting or physical exertion, there may be occasional onboarding programs or training opportunities that create opportunities for more exposure to physical tasks or new environments (sites, venues, etc.).

Work conditions of the role are:

Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises.

• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions.
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required.
  • This includes safety glasses, reflective vest, ear plugs, steel-toed shoes, and other PPE as required by the location.

TAIT Benefits:

• Competitive medical, dental, and vision insurance plans
• Health Savings Account (HSA) with employer contributions (HDHP plans)
• Flexible Spending Accounts (Medical & Dependent Care)
• Employer-paid life insurance with optional supplemental coverage
• Employer-paid Short-term with optional long-term disability insurance
• 401(k) retirement plan with company match
• Paid parental leave
• Employee Assistance Program (EAP)
• Wellness stipends
• Voluntary benefits (e.g., accident, critical illness)
• Paid vacation and 12 holidays

#LI-AW1

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.