Entertainment Legal Admin & Scheduling Pro

barnes; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Barnes & Thornburg seeks an experienced legal secretary to support assigned attorneys in a fast-paced environment in Los Angeles. You will draft and edit correspondence, manage complex calendars and travel, handle high-volume phone calls, and maintain client and matter files with strict confidentiality.

Proficiency in MS Word, Outlook, Excel, PowerPoint, and tools like DocuSign, Workshare Compare, and DeskSite is required. Excellent communication and ability to work under pressure are essential.

Qualifications

• 3+ years of secretarial experience.
• Understanding of the entertainment industry and related norms.
• Interpersonal skills to communicate with agents, producers, venues and other entertainment professionals.
• Maintain confidentiality of sensitive information.
• Capable of handling last-minute changes and high-pressure situations.
• Proficient with DocuSign, MS Word, Outlook, Excel and PowerPoint.

Responsibilities

• Drafts and edits correspondence and engagement letters.
• Handle heavy phone duties and route calls to attorneys.
• Maintain attorneys’ calendars and schedule travel.
• Read, sort, and date incoming mail; ensure timely delivery of outgoing mail.
• Arrange meetings and conference rooms using reservation software.
• Open new matters and clear conflicts; draft conflict waiver letters.
• Maintain Outlook contacts for attorneys.
• Assist billing with month-end processes and other billing matters.
• Prepare travel expense reports and other business-related expenses for reimbursement.
• Prepare and update closing binders as necessary.

Skills

Editing

Proofreading

Calendar management

Interpersonal communication

Confidentiality

Handling high-pressure situations

MS Word

Outlook

Excel

PowerPoint

DocuSign

Workshare Compare

DeskSite

Tools

DocuSign

MS Word

Outlook

Excel

PowerPoint

Workshare Compare

DeskSite

Job description

Barnes & Thornburg seeks an experienced legal secretary to support assigned attorneys in a fast-paced environment in Los Angeles. You will draft and edit correspondence, manage complex calendars and travel, handle high-volume phone calls, and maintain client and matter files with strict confidentiality.

Proficiency in MS Word, Outlook, Excel, PowerPoint, and tools like DocuSign, Workshare Compare, and DeskSite is required. Excellent communication and ability to work under pressure are essential.