Enterprise Medical Affairs Office Manager - Ops & Strategy

Memorial Health; Springfield (IL); On-site; USD 67,000 - 104,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

401(k) match

Health/Dental/Vision insurance

Job summary

Memorial Health is seeking an Enterprise Medical Affairs Office Manager to provide operational, financial, and administrative support for the Medical Affairs division. This role manages budgets, physician contracts, committee administration, and strategic initiatives to enable enterprise-wide Medical Affairs objectives.

You will partner with physician leaders, operational teams, and support departments to ensure compliant, efficient operations.

Qualifications

• Bachelor's degree in Healthcare Administration, Business Administration, Finance, Public Health, or related field preferred.
• Minimum of 5 years of progressively responsible healthcare administration experience.
• Experience supporting physician leadership, Medical Affairs, physician enterprise operations, or hospital administration preferred.
• Demonstrated experience with budgeting, financial analysis, project management, and executive support.

Responsibilities

• Direct daily business office operations for Enterprise Medical Affairs.
• Develop, implement, and maintain standard operating procedures and workflows.
• Coordinate administrative support functions for physician executives, medical directors, and Medical Affairs leadership.
• Lead operational projects and special initiatives aligned with organizational priorities.
• Support integration and standardization efforts across physician enterprise services.
• Assist in the development and management of annual operating and capital budgets.
• Monitor department expenditures and ensure fiscal accountability.
• Prepare monthly financial reports, variance analyses, and forecasts.
• Support physician leadership compensation administration and contract tracking.
• Identify opportunities for operational efficiencies and cost containment.
• Provide administrative and operational support to physician executives, medical directors, department chairs, and committee leaders.
• Coordinate physician contracts, stipends, administrative agreements, and leadership appointments.
• Track Medical Affairs expenditures related to physician leadership activities.
• Facilitate physician onboarding and transition activities for enterprise leadership roles.
• Coordinate governance meetings, prepare materials, maintain records, and ensure compliance with bylaws.
• Develop agendas and track follow-up actions.
• Maintain accurate records of committee proceedings and physician leadership activities.
• Develop and maintain dashboards and reports related to Medical Affairs operations.
• Monitor leadership performance metrics and operational indicators.
• Analyze operational, financial, and workforce data to support decisions.
• Create presentations and reports for leadership and boards.
• Support accreditation, certification, and regulatory readiness activities.
• Coordinate documentation and reporting for Medical Affairs programs.
• Assist with audits, investigations, and corrective actions.
• Lead and coordinate enterprise Medical Affairs projects and strategic priorities.
• Partner with clinical, operational, legal, compliance, finance, and HR teams.
• Monitor timelines and deliverables for projects.
• Support physician engagement and leadership development initiatives.

Skills

Healthcare administration

Budgeting

Project management

Executive support

Microsoft Excel

PowerPoint

Communication

Confidentiality

Relationship building

Education

Bachelor's degree in Healthcare Administration or related field

Tools

Microsoft Office Suite

Job description

Memorial Health is seeking an Enterprise Medical Affairs Office Manager to provide operational, financial, and administrative support for the Medical Affairs division. This role manages budgets, physician contracts, committee administration, and strategic initiatives to enable enterprise-wide Medical Affairs objectives.

You will partner with physician leaders, operational teams, and support departments to ensure compliant, efficient operations.