Enterprise Data & AI Portfolio Operations Lead

Links Technology Solutions, Inc.; Village of Tarrytown (NY); On-site; USD 117,000 - 145,000; Full time

Job summary

Links Technology Solutions, Inc. seeks an experienced Enterprise Data & AI Portfolio Operations Lead in Tarrytown, NY, on-site 4 days per week.

This senior role oversees portfolio operations, governance, financial tracking, executive reporting, and process improvements across data, analytics, and AI initiatives. You will coordinate PMO artifacts, steerCo materials, and annual planning, partnering with Finance, Procurement, Legal and IT to ensure compliance and alignment with business goals.

Qualifications

• 7+ years in enterprise portfolio management, program management, PMO operations, or governance.
• Experience managing large-scale enterprise tech portfolios, preferably data/AI or digital transformation.
• Planview or comparable enterprise PPM experience.
• Knowledge of PMLC, governance, compliance, and audit-ready docs.
• Experience creating executive dashboards and leadership communications.
• Strong budgeting, forecasting, and CapEx/OpEx tracking.
• Experience with vendor management, SOWs, and procurement.

Responsibilities

• Oversee day-to-day portfolio operations across data, analytics, and AI initiatives.
• Maintain portfolio records, status updates, business cases, financials, and executive reporting.
• Develop audit-ready PMO artifacts, governance records, RAID logs, and decision registers.
• Prepare executive reports, steering committee materials, and strategic updates.
• Coordinate weekly, biweekly, and monthly portfolio governance reviews.
• Support annual portfolio planning, budgeting, and financial management.

Skills

Portfolio management

PMO operations

Governance

Executive reporting

Budgeting

Vendor management

Tools

Planview

Jira

SharePoint

Microsoft 365

Copilot

Job description

ENTERPRISE DATA & AI PORTFOLIO OPERATIONS LEAD

Location: Tarrytown, NY (MUST be able to work onsite 4 days per week)

Pay Rate: $85–$105 per hour

Hours: Full-Time

Duration: Long-Term Contract

Summary

Our pharmaceutical client is seeking an experienced Enterprise Data & AI Portfolio Operations Lead to support enterprise-wide data, analytics, and artificial intelligence initiatives. This senior‑level, hands‑on role will oversee portfolio operations, governance, financial tracking, executive reporting, and process improvements to ensure strategic initiatives remain organized, compliant, and aligned with business objectives.

Description – Enterprise Data & AI Portfolio Operations Lead

• Manage day-to-day portfolio operations across enterprise data, analytics, and AI initiatives, tracking priorities, milestones, project health, financials, risks, dependencies, and resource capacity.
• Maintain accurate portfolio records, project status updates, business cases, financial information, and executive reporting using Planview and other enterprise platforms.
• Develop and maintain audit‑ready Project Management Office (PMO) documentation, including project lifecycle artifacts, governance records, milestone plans, RAID logs, decision registers, approvals, and compliance documentation.
• Prepare executive‑level reports, leadership presentations, portfolio summaries, Steering Committee (SteerCo) materials, and strategic updates.
• Coordinate portfolio governance meetings, including weekly, biweekly, and monthly reviews, ensuring decisions, action items, and follow‑ups are documented and completed.
• Support annual portfolio planning, budgeting, and financial management, including CapEx/OpEx tracking, business cases, funding assumptions, cost estimates, and resource allocations.
• Coordinate Statements of Work (SOWs), vendor management, procurement activities, purchase orders, approvals, and onboarding processes.
• Partner with Finance, Procurement, Legal, IT, and business stakeholders to ensure portfolio activities align with enterprise requirements.
• Utilize Microsoft 365 Copilot and approved AI automation tools to streamline reporting, documentation, meeting summaries, portfolio updates, and governance workflows.
• Identify opportunities to improve portfolio processes, standardize templates, automate repetitive tasks, and enhance reporting accuracy.
• Monitor project compliance, data quality, financial risks, and operational issues, proactively identifying gaps and implementing corrective actions.
• Maintain portfolio documentation and project repositories in SharePoint, Jira, Planview, and related enterprise systems.
• Translate complex project information into concise, actionable updates and recommendations for senior leadership.
• Independently manage competing priorities, resolve operational issues, and drive initiatives and outstanding action items to completion.

Qualifications – Enterprise Data & AI Portfolio Operations Lead

• 7+ years of experience in enterprise portfolio management, program management, PMO operations, or enterprise governance.
• Strong hands‑on experience managing large‑scale enterprise technology portfolios, preferably involving data, analytics, artificial intelligence, or digital transformation initiatives.
• Demonstrated experience with Planview or comparable enterprise Project Portfolio Management (PPM) platforms.
• Strong knowledge of Project Management Lifecycle (PMLC) processes, portfolio governance, compliance requirements, and audit‑ready documentation.
• Experience developing executive dashboards, portfolio status reports, Steering Committee presentations, business cases, and leadership communications.
• Strong financial management experience, including budgeting, forecasting, CapEx/OpEx tracking, cost allocation, and annual planning.
• Experience with vendor management, Statements of Work (SOWs), procurement processes, purchase orders, and contract administration.
• Proficiency with SharePoint, Jira, Microsoft 365, and Microsoft Cop

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