ENT Clinic Operations Coordinator

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, Vision, Dental

Tuition Reimbursement

Paid Holidays

EFAP

Job summary

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant to provide comprehensive scheduling support for Otolaryngology (ENT) providers.

You will manage complex calendars, coordinate meetings, and facilitate patient appointments across clinic locations to ensure efficient operations and high-quality patient care. This role requires strong organizational and communication skills, proficiency with office software, and the ability to handle confidential information.

Qualifications

• Minimum education: high school diploma.
• At least 3 years of experience in an administrative/clerical role.
• Epic experience and patient-care experience preferred.

Responsibilities

• Prepare and compose correspondence, reports, memoranda, and other documents using basic and advanced computer applications.
• Answer and relay telephone calls, respond to routine inquiries, and take messages.
• Coordinate calendars, appointments, meetings, travel itineraries, and provider schedules across clinical and administrative duties.
• Schedule, confirm, reschedule, and manage patient appointments across clinic locations.
• Greet and direct visitors and maintain records and filing systems in accordance with guidelines.

Skills

Organization

Time Management

Interpersonal

Communication

Problem Solving

Education

High school diploma

Tools

Epic

Microsoft Office

Job description

The Medical College of Wisconsin, Inc. is seeking an Administrative Assistant to provide comprehensive scheduling support for Otolaryngology (ENT) providers.

You will manage complex calendars, coordinate meetings, and facilitate patient appointments across clinic locations to ensure efficient operations and high-quality patient care. This role requires strong organizational and communication skills, proficiency with office software, and the ability to handle confidential information.