Enrollment Specialist

Child-Start-Inc.; Wichita (KS); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical/Dental/Vision

403(b) retirement plan

9 paid holidays

Short-Term and Long-Term Disability

Job summary

Child Start, Inc. seeks an Enrollment Specialist to guide families through applications, verify eligibility, and maintain accurate enrollment records across our early childhood programs.

The role includes home visits when needed, collaboration with partner agencies, data entry, and handling the hotline/online pre-application process, with a strong emphasis on confidentiality and service to families in Wichita, KS.

Qualifications

• Associate's Degree in social work, business or a related field.
• Requires one to three years of related experience.
• Head Start or database experience preferred
• Bilingual preferred
• Must be able to travel to other Child Start locations and applicant homes to complete eligibility paperwork.
• Use of office equipment such as telephone system, fax, scanner, etc.
• Microsoft Office proficiency and data entry accuracy
• Focused attention to detail, well-organized and demonstrated ability to prioritize multiple tasks
• Able to communicate in a professional manner through verbal/written means, maintaining confidentiality at all times.
• Requires a high level of confidentiality, personal integrity, and ethics.

Responsibilities

• Establish a comfortable working relationship with families beginning at the time of application.
• Conduct interviews and review family documentation to verify eligibility and maintain accurate electronic records.
• Conduct home visits when needed to complete interviews or contact families.
• Form and maintain relationships with outside agencies to facilitate recruitment and services.
• Set up and staff recruitment tables at community events.
• Support efforts to maintain funded enrollment and waitlists.
• Manage Child Start's hotline and online pre-application process.
• Provide information and referrals to waitlisted families, including required paperwork.
• Ensure data is entered accurately with all applicable documentation to complete applications.
• Process EHS to HS transition eligibility verifications as assigned.

Skills

Data entry

Microsoft Office

Communication

Confidentiality

Travel to client homes

Bilingual preferred

Education

Associate's Degree in social work, business or related field

Tools

Head Start database

Job description

Child Start, Inc. is currently seeking an enthusiastic and detail-oriented Enrollment Specialist to join our team. As an Enrollment Specialist, you will play a vital role in the enrollment process for our early childhood education programs. You will be responsible for assisting families with the application process, ensuring the accuracy and completeness of enrollment documents, and maintaining up-to-date records in our database.

• Establish a comfortable working relationship with families beginning at the time of application.
• Conduct interviews and review family documentation to verify essential eligibility criteria and maintain comprehensive and accurate electronic eligibility determination records.
• Conduct home visits when needed, alone or with appropriate staff, to complete application interviews or to make contact when other means of communication are lacking.
• Form and maintain working relationships with outside agencies to facilitate both recruitment and services to enrolled and waitlisted families.
• Set up and staff recruitment tables to sign up potential new families at community organizations and events.
• Support efforts to ensure centers maintain funded enrollment level and an ongoing waitlist
• Manage Child Start's hotline and online pre-application process.
• Provide appropriate information and referrals to waitlisted families, including paperwork required before a child may attend a center-based program.
• Ensure data is entered accurately along with all applicable documentation to complete applications.
• Process EHS to HS transition eligibility verifications, as assigned.

• Associate's Degree in social work, business or a related field. Education, certifications, training and experience will be considered.
• Requires one to three years of related experience. Requires a working knowledge of standard practices and procedures.
• Head Start or database experience preferred
• Bilingual preferred
• Must be able to travel to other Child Start locations and applicant homes to complete eligibility paperwork.
• Use of office equipment such as telephone system, fax, scanner, etc.
• Microsoft Office proficiency and data entry accuracy
• Focused attention to detail, well-organized and demonstrated ability to prioritize multiple tasks
• Able to communicate in a professional manner through verbal/written means, maintaining confidentiality at all times.
• Requires a high level of confidentiality, personal integrity, and ethics.
• Must be sensitive, respectful, and accepting of all families.
• Must gain extensive knowledge of Head Start Performance Standards and agency procedures as they pertain to eligibility.

Child Start's Enrollment Specialist is $16.78 per hour, 40 hours per week / 52 weeks per year.

• Child Start offers competitive salary and benefits, including Medical/Dental/Vision plans, company-paid Short-Term and Long-Term Disability coverage, 403(b) retirement plan, 9 paid holidays each year, and much more!

Must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

In compliance with KDHE requirements, Child Start will request proof of measles (MMR) vaccination or documented immunity during the employment process.

Must be able to commute daily to Wichita, KS.