Enrollment & Records Specialist - Remote-Eligible

Littleton Elementary District; Tolleson (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

Littleton Elementary District in Tolleson, AZ is hiring an Office Specialist - Fixed Assets to provide experienced administrative support, maintain electronic records, and manage student records as part of the Business Resources team. The role requires careful data entry, file management, and strong customer service for staff, students, and parents.

The position is full-time, non-exempt, with responsibilities including enrollment processing, filing, record updates, and confidential data

Qualifications

• High school diploma or GED; 2 years clerical and computer work experience required
• Ability to read and write English; bilingual English/Spanish preferred
• Knowledge of district policies and procedures; familiarity with records management and standard office software

Responsibilities

• Provides information and assistance to visitors, parents, students and others having business with the District
• Assists students with registration, enrollment, government forms and other documents; verifies accuracy and completeness of enrollment documents; creates student files and computer records
• Collects and compiles previous school records as required; processes student withdrawals and transfers as directed
• Compiles daily student attendance, absence and tardy records and reports; calls parent/guardian to verify student welfare and attendance status
• Answers phones; assists students, staff and the general public and answers inquiries about District services, programs and records; explains rules, policies, and procedures; provides information within the scope of authority
• Updates, maintains and organizes electronic and paper files, records, reports and documents
• Receives records, verifies information, and enters data into the computer tracking systems
• Provides a variety of clerical and office assistance duties; creates student information flyers and correspondence; processes and copies mail, documents, correspondence and other materials
• Updates and maintains statistical information, reports and related documents
• Requests records from other agencies and schools; faxes and sends documents as requested
• Maintains the absolute confidentiality of all records and information
• Interprets or translates as necessary
• Performs other duties as assigned

Skills

District policies

Record keeping

Office equipment

General office procedures

Customer service techniques

Safe work practices

Operating PC/ software

Data entry speed/accuracy

Prioritizing multiple tasks

Meeting deadlines

Math and maintaining records

Public relations and customer service

Effective communication

Education

High school diploma or GED

Job description

Littleton Elementary District in Tolleson, AZ is hiring an Office Specialist - Fixed Assets to provide experienced administrative support, maintain electronic records, and manage student records as part of the Business Resources team. The role requires careful data entry, file management, and strong customer service for staff, students, and parents.

The position is full-time, non-exempt, with responsibilities including enrollment processing, filing, record updates, and confidential data