Enrollment Data Coordinator: Open Enrollment & Skyward

Minnetonka Public Schools; Minnetonka (MN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Job summary

Minnetonka Public Schools is seeking an Office Assistant in the District Service Center to manage student enrollment, Open Enrollment, and related reporting. You will serve as the first point of contact for families, interpret district, state, and federal policies, and ensure accurate data entry in Skyward.

Responsibilities include coordinating new registrations, maintaining enrollment data, and generating regular enrollment reports for district leadership.

Qualifications

• Strong knowledge of Microsoft Office, electronic databases, and record keeping; Skyward preferred.
• Knowledge of the Minnesota Automated Reporting Student System (MARSS).
• Excellent computer skills in Google Docs/Sheets, Word, and Excel.
• Knowledge of student database software; Skyward preferred.
• Excellent interpersonal skills and ability to work under pressure on multiple projects.
• Ability to meet strict timelines and communicate clearly with supervisors about problems.
• Strong problem solving, analytical and organizational skills with attention to detail.
• Demonstrated 50 wpm keyboarding and strong numerical skills.
• Excellent proofreading for data entry and reports.
• Maintain confidentiality of student information.
• Excellent oral and written communication and interpersonal skills with coworkers and the public.

Responsibilities

• Coordinate, manage, and oversee new registration for in-district and open enrollment; design, order and assemble registration forms and track requests; provide excellent customer service to families; establish residency dates and communicate state rules and district procedures; perform Skyward data entry; liaise between students, families, and district services.
• Create and maintain enrollment totals and forecast enrollment targets to inform staffing and district planning; work with leadership to hit enrollment goals and maintain student-teacher ratios.
• Provide data maintenance, interpretation, and support to principals and district leadership regarding enrollment; maintain the enrollment cycle for the district.
• Maintain the District's student information system, including enrollment, withdrawal, transfer records, address master, family maintenance, and emergency contacts; notify departments of changes.
• Create and maintain weekly, monthly, daily, and annual enrollment reports and membership counts for leadership.
• Maintain and interpret legal paperwork related to students, including orders of protection and custody disputes.
• Perform other duties of a similar nature or level.

Skills

Microsoft Office

Skyward

Google Docs/Sheets

Data entry

Interpersonal skills

Communication

Typing 50 wpm

Attention to detail

Data reporting

Tools

MARSS

Job description

Minnetonka Public Schools is seeking an Office Assistant in the District Service Center to manage student enrollment, Open Enrollment, and related reporting. You will serve as the first point of contact for families, interpret district, state, and federal policies, and ensure accurate data entry in Skyward.

Responsibilities include coordinating new registrations, maintaining enrollment data, and generating regular enrollment reports for district leadership.