Community Education Office Assistant: Front Desk & Admin

Minnetonka Public Schools; Excelsior (MN); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical and dental benefits

Benefit-eligible position

Job summary

Minnetonka Public Schools is seeking an Office Assistant for the Minnetonka Community Education Center. You will provide front-line service by phone, email, and in person, assist with registrations, and help manage class waitlists and payments.

You will support office operations, generate reports, and coordinate building schedules and events as needed. The role emphasizes strong organizational skills, attention to detail, and excellent customer service in a dynamic community education

Qualifications

• Experience in key responsibility areas.
• Proficient in MS Office and Google Workspace; experience with databases/registration systems.
• Typing accuracy at least 50 wpm.
• Highly organized with ability to manage multiple priorities and meet deadlines.
• Able to work independently and collaboratively in fast-paced settings with interruptions.
• Strong communication, interpersonal and customer service skills.
• Proven problem-solving skills, sound judgment and adaptability.
• Professionalism, reliability and attention to detail.
• Commitment to confidentiality and data privacy.
• Knowledge of Community Education programs and district operations preferred.

Responsibilities

• Provide front-line customer service by phone, email, and in person to staff, families, students, instructors, and community members.
• Monitor and manage public access to the facility according to safety protocols.
• Assist customers with program inquiries, registrations, and class status information; process registrations, transfers, cancellations and refunds.
• Generate reports and maintain participant records; assist with accounts and payments as needed.
• Provide clerical support to leadership; prepare materials, communicate updates, and maintain records.
• Assist with planning and execution of events and activities; support registration and logistics.
• Serve as backup to ensure continuity of customer service and office operations.

Skills

Microsoft Office

Google Workspace

Databases/Registration systems

Adaptability

Typing 50 wpm

Organization

Teamwork under pressure

Customer service

Problem solving

Attention to detail

Data privacy

Community Education programs

Job description

Minnetonka Public Schools is seeking an Office Assistant for the Minnetonka Community Education Center. You will provide front-line service by phone, email, and in person, assist with registrations, and help manage class waitlists and payments.

You will support office operations, generate reports, and coordinate building schedules and events as needed. The role emphasizes strong organizational skills, attention to detail, and excellent customer service in a dynamic community education