English Language Learners Program Data Secretary

Waukegan School Dist 60; Lincoln Center (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Waukegan Community Unit School District No. 60 seeks an English Language Learners Program Data Secretary to support the ELL department and the Bilingual Student Data and Assessment offices at Lincoln Center.

The role requires a high school diploma, strong communication and organizational skills, and proficiency with Windows systems, SIS, FMS, and Google tools. You will handle registrations, language forms, and testing logistics with discretion.

Qualifications

• Must have a high school diploma or equivalent.
• Strong communication, organizational and interpersonal skills.
• Proficiency with Windows-based PCs and district systems (SIS, FMS, Google).
• Effective word processing and Microsoft Office suite knowledge.
• Ability to multitask and prioritize; work independently with minimal supervision.

Responsibilities

• Perform secretarial and record-keeping functions for the ELL and data offices.
• Welcome and assist parents with registration and translation when needed.
• Enter and file language forms and testing data.
• Set up language testing appointments and support testing logistics.
• Maintain confidential information with professionalism.

Skills

Communication skills

Organizational skills

Interpersonal skills

Computer skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Windows PCs

Student Information System (SIS)

Financial Management System (FMS)

Google workspace

Microsoft Office

Job description

English Language Learners Program Data Secretary JobID: 6562

• Position Type: Secretarial/Clerical/ Secretary - 12-Months
• Date Posted: 9/15/2026
• Location: Lincoln Center
• Closing Date: 09/29/2026

Who We Are: Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. Our District has one early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9 – 12th grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.

Why We Do This Work: The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Organizational Relationship: The English Language Learners Program Assessment and Data Specialist is directly responsible to the Director of English Language Learners Programs; and indirectly responsible to the Director of Student Support Services and the Managers of Bilingual Student Data and Assessment.

Essential Duties and Responsibilities:

1. To perform the secretarial and record-keeping functions necessary for the effective functioning of the office of Bilingual Student Data and Assessment and the English Language Learner Department.

2. Welcome, assist, and translate (if necessary) parents/guardians with the registration process.

3. Assist parents/guardians with completing the Home Language Survey (Grades Pre-k to 12)

4. Assist parents/guardians with completing refusal forms after they meet with Bilingual Assessors.

5. Enter and file the language forms and refusal forms as needed.

6. Set up language testing appointments for students via the district appointment system.

7. Answer questions district staff may have regarding testing, language assessment, placement, and disseminate information requested.

8. Assist with testing packets & inventory of tests throughout the year

9. Make binders and files as necessary.

10. Make bilingual folders for all new PK-12 students in the bilingual program.

11. Deliver packets/memos/bilingual folders to schools as needed.

12. Assist with mailing projects for the program - file and send out documents as necessary for the projects.

13. Keep an inventory of language assessment material and forms throughout the year.

14. Request Access Language Scores from previous schools and/or review the related state student information.

15. Review previous English Language Learner student data/records to ensure the district's student information system contains the most up-to-date information.

16. Data entry for language assessments and placement in the student information system; Pre-IPT for PK, WIDA Screener for K -12th grade, Program Services, and Flags.

17. Assist with updating and maintaining the Student Support Services Center Registrationspreadsheets for ELL Data pertaining to their role.

18. Assist with reviewing reports for the end of year, language of instruction, placement, state reports, class lists, OCR, etc.

19. Hold all confidential information in a state of trust at all times, maintain a professional and cordial relationship with staff, parents, and the general public.

20. Perform other job-related duties for which he/she has been trained, as assigned by the Director of English Language Learners Program, Director of Student Support Service and the Managers of Bilingual Students Data and Assessment.

Qualifications:

1. Must have a high school diploma or equivalent.

2. Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.

3. Good communication, organizational, computer, and interpersonal skills required.

4. Demonstrated ability to work with data in multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems, including the Student Information System (SIS) and Financial Management System (FMS) and Google systems.

5. Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.

6. Demonstrated ability to multitask effectively and prioritize strategically.

7. Ability to care for minute details and editing skills to ensure reliable and accurate results, verifying information for accuracy.

8. Ability to do record keeping, prioritize, and work independently with minimal supervision and follow oral and written instructions.

9. Successfully work in a collaborative environment.

10. Ability to interact in a positive manner with students, staff, parents, outside agencies, and central services staff.

11. Ability to plan, organize, schedule, and manage documents in a timely and effective manner.

Work Environment:

Busy office environment with multiple priorities and frequent interruptions.

Waukegan Community Unit School District 60 offers employment opportunities without regard to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual orientation, pregnancy, parental status, genetics, disability or other protected category.