Engineering & Purchasing Admin — Flexible Schedule

Destination by Hyatt; Hawaii; On-site; USD 42,000 - 52,000; Full time

Job summary

Hana-Maui Resort is seeking an Engineering & Purchasing Administrative Assistant to support daily operations for the Engineering and Purchasing teams. The role includes handling purchase orders, processing invoices and payroll, maintaining records, and serving as a key liaison with vendors and contractors in a fast-paced hospitality setting.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering exceptional service

Qualifications

• Previous administrative experience in hospitality, engineering, purchasing, or a related field preferred.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Provide administrative support to the Director of Engineering and the Engineering & Purchasing teams.
• Create, issue, and maintain purchase orders per Hyatt standards.
• Process, reconcile, and code invoices for timely payments.
• Maintain inventory levels by ordering engineering and maintenance supplies.
• Assist with payroll timecards and payroll corrections as needed.
• Coordinate contractor scheduling, work orders, and departmental meetings.

Skills

Administrative support

Purchasing

Vendor management

Payroll processing

Microsoft Office Suite

HotSOS

Tools

Microsoft Office Suite

HotSOS

Job description

Hana-Maui Resort is seeking an Engineering & Purchasing Administrative Assistant to support daily operations for the Engineering and Purchasing teams. The role includes handling purchase orders, processing invoices and payroll, maintaining records, and serving as a key liaison with vendors and contractors in a fast-paced hospitality setting.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering exceptional service