Senior Purchasing Assistant (Full Time)

Maui Medical Group; Wailuku (HI); On-site; USD 22,537 - 32,098; Full time

Job summary

Maui Medical Group is seeking a Senior Purchasing Assistant to support the Purchasing Department in inventory management, requisition processing, and distribution of supplies across Maui providers.

Responsibilities include maintaining inventory levels, processing requisitions, and ensuring accurate vaccine record entries in Webchart. The role requires a high school diploma and at least two years of experience, with a focus on accuracy and teamwork.

Qualifications

• High school diploma or equivalent; 2 years of work experience.
• Organized and detail oriented; basic math skills.
• Proficient with computers and purchasing/accounting programs.
• Familiar with medical terminology and healthcare environment (preferred).

Responsibilities

• Assist in daily operations of Purchasing Department: manage inventory levels, fill requisitions and convert requisitions to Sales Orders.
• Distribute supplies to provider offices and receive inventory items.
• Notify vendors of shipment errors and keep stockroom organized.
• Enter non-VFC vaccines into Webchart with lot numbers and expiration dates; update locations when transferred.
• All other duties as assigned and maintain confidentiality; adhere to company policies.

Skills

Organized

Detail oriented

Basic math

Computers

Purchasing software

Spreadsheets

Education

High school diploma

Tools

Purchasing software

Accounting software

Spreadsheets

Job description

Job Description

Posted Wednesday, July 22, 2026 at 4:00 PM

Health Care Excellence for Maui since 1961 - The leading provider of quality health care for the residents and visitors of Maui as measured by :
– patient satisfaction
– patient outcomes
– staff employment satisfaction

Department: Purchasing

Overall Purpose of the Position:

The Senior Purchasing Assistant assists in the purchasing, inventory management, and distribution of supplies and assets for the company.

Major Job Responsibilities:

1. Assists in daily operations of the Purchasing Department which includes:

• Maintaining inventory levels
• Filling requisitions
• Entering requisitions as Sales Orders
• Distributing supplies to provider offices
• Receipt of inventory items
• Notifying vendors of shipment errors
• Keeping stockroom organized
• Sterilizing instruments using autoclave device

1. Assists in daily operations of the Purchasing Department which includes:

• Maintaining inventory levels
• Filling requisitions
• Entering requisitions as Sales Orders
• Distributing supplies to provider offices
• Receipt of inventory items
• Notifying vendors of shipment errors
• Keeping stockroom organized
• Sterilizing instruments using autoclave device

65%

2. Keeps office(s) updated on the status of backordered items. Upon receipt of goods, fulfills any backordered items before replenishing shelf inventory.

10%

3. Serves as an internal resource for MMG staff for Purchasing-related inquiries. 10%

4. Enters all non-VFC vaccines received into Webchart, including lot number and expiration date, for use by Providers and Nursing staff. When vaccines are transferred to satellite clinics, updates Webchart to reflect location change. 5%

5. All other miscellaneous responsibilities and duties as assigned. 5%

6. Demonstratesquality work, completes assignments on a timely basis, and makes decisions within limits of authority. Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner. Adheres to all company policies and procedures. 2.5%

7. Maintains attendance standards consistent with company policy. 2.5%

Minimum Qualifications:

Education/Experience:

High school diploma or equivalent required. 2 years of work experience.

Skills/Knowledge:

Organized and detail oriented; basic math skills; proficient with computers and able to use purchasing/accounting programs, spreadsheets, and other applications.

Desired/Preferred Qualifications:

Prior purchasing, nursing, or medical industry experience. Familiar with medical terminology; medical supplies; and the healthcare environment.

Equipment Use:

Use of personal computer, multi-line telephone, 10-key calculator, fax machine, and copier.

Characteristics:

Maintains a positive "can-do" attitude. Willing to effectively participate as a team member within the Purchasing Department and in service of other departments within MMG. Possesses analytical, interpersonal, communication, and customer service skills.

Requires prolonged sitting and use of hands for key-punching (50%), bending, stooping, stretching, and climbing small ladder to reach supplies (50%). Requires manual dexterity sufficient to operate a keyboard and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone use. Able to push, pull, or lift up to 50 lbs. Opens/handles large packing boxes to remove supplies.

Hourly Rate:

Starting @ $19.83

Maui Medical Group is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, and veterans to apply.