Engineering Project Coordinator - Field Ops Documentation

Alten USA; Bellevue (WA); On-site; USD 97,424,000 - 114,616,000; Full time

Job summary

ALTEN Technology USA is seeking a Project Coordinator to manage travel, logistics, procurement, and project documentation for field commissioning teams. The role supports site onboarding, safety compliance, and cross‑functional coordination across multiple project sites in Bellevue, WA onsite.

Ideal candidates bring 5+ years in administration or project coordination, excellent communication, and a solid grasp of quality documentation.

Qualifications

• 5+ years of administrative, project coordination, operations support, or related experience.
• Strong organizational skills with ability to manage multiple priorities.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills with strong attention to detail and follow-through.
• Understanding of quality documentation, document control principles, and administrative processes.
• Experience supporting field operations, engineering teams, or technical organizations preferred.

Responsibilities

• Coordinating travel arrangements, logistics, and equipment shipments for field commissioning engineers and technicians.
• Tracking team availability and supporting resource deployment across multiple project sites.
• Maintaining project tracking systems, status dashboards, and project documentation.
• Organizing and managing project reports, deliverables, document control systems, and administrative follow-up activities.
• Supporting the Quality Management System by maintaining commissioning checklists, standardized forms, quality records, and audit documentation.
• Tracking completion of commissioning and quality control documentation and ensuring compliance with retention requirements.
• Coordinating site onboarding requirements, safety certifications, compliance documentation, and customer-specific training requirements.
• Ensuring all site access and entry requirements are completed prior to field deployment.
• Coordinating purchase orders, vendor invoices, procurement activities, and departmental budget tracking.
• Scheduling and coordinating internal and external meetings, preparing agendas, tracking action items, and supporting leadership reporting.
• Serving as a liaison between commissioning teams, project stakeholders, finance, procurement, and other internal departments.
• Supporting resource planning, scheduling activities, operational improvements, and cross-functional communication efforts.

Skills

Administrative experience

Project coordination

Microsoft Office

Google Workspace

Communication skills

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Project

Smartsheet

Job description

ALTEN Technology USA is seeking a Project Coordinator to manage travel, logistics, procurement, and project documentation for field commissioning teams. The role supports site onboarding, safety compliance, and cross‑functional coordination across multiple project sites in Bellevue, WA onsite.

Ideal candidates bring 5+ years in administration or project coordination, excellent communication, and a solid grasp of quality documentation.