Engineering Operations Specialist - Materials Cataloger (Onsite)

Motus Recruiting and Staffing, Inc.; Vancouver (WA); On-site; USD 70,000 - 90,000; Full time

Job summary

Motus Recruiting and Staffing, Inc. is sourcing an Engineering Operations Specialist – Materials Cataloger for our client in Vancouver, WA.

The role is onsite and focuses on cataloguing construction materials, coordinating material availability, and supporting the NSLM group in material control for projects. You will validate Bills of Materials, manage MR orders, generate reports, and collaborate with engineers, buyers, and contractors to keep projects on schedule.

Qualifications

• U.S. Citizenship and valid U.S. Driver’s License required.
• High school diploma or equivalent is required.
• Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering is preferred.

Responsibilities

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.

Education

High school diploma or equivalent

Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering

Tools

Oracle ERP

Excel VBA

SharePoint

Job description

Engineering Operations Specialist – Materials Cataloger (Onsite)

Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for a Engineering Support Specialist with experience cataloguing construction materials for their Vancouver, Washington location. In this role you will provide materials coordination and support to the Materials Management (NSLM) organization within the Logistics Management Office (NSL) group. This assignment will provide support in validating/updating CATID information from engineers and technical experts.

This onsite position is a one-year renewable contract that includes employee benefits! If you think you’d be a good fit, we want to hear from you!

Key Responsibilities for Engineering Operations Specialist:

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.
• Collaborate and coordinate for the return of project materials for future utilization or disposal.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor.
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.
• Extract BES, Asset Suite, and Power BI reports and perform analysis of material charges against subject project work orders, verifying accuracy.
• Participate in the NSLM improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with NSLM staff to determine best practices and assisting with the development / drafting of procedural changes, updating work flow processes, and defining subsequent associated training.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements.
• Perform technical data entry, updates, and maintenance in enterprise asset management systems (e.g., Asset Suite, PeopleSoft) in accordance with the Master Materials Catalog Standard (MMCS).
• Generate and verify manufacturer name codes using established naming conventions, coordinating with Vendor File Maintenance to verify alignment between systems.
• Provide day-to-day technical assistance and guidance to internal stakeholders (engineers, buyers, inventory managers, warehouse personnel) on catalog workflows, new Catalog ID submissions, and catalog search tools.
• Download, crop, enhance, resize, label, and archive digital product imagery in compliance with file structure standards, matching image files to corresponding catalog item records.
• Develop user documentation, job aids, and instructional presentations.

Requirements/Qualification for Engineering Operations Specialist:

• U.S. Citizenship and valid U.S. Driver’s License required.
• High school diploma or equivalent is required.
• Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or a closely related technical field is preferred.
• 5+ years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources.
• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint, sufficient to enter and retrieve data.

**We are unable to accommodate corp. to corp. candidates**

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status