Eng Supp Spec 2 - Engineering Operations Specialist

CorSource; Vancouver (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

CorSource Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon, seeks an Engineering Operations Specialist to support the Materials Management (NSLM) within Logistics Management. This contract assignment involves coordinating materials, validating BOMs, and collaborating with CORs, PMs, and project teams to ensure timely delivery and compliance.

The role requires 5+ years in engineering operations, a Bachelor’s degree in a related field is preferred, and

Qualifications

• High school diploma or equivalent is required.
• Bachelor’s degree in relevant fields preferred.
• 5 years of engineering operations experience required.
• Knowledge of engineering operations policies and procedures involving material and equipment inventory and control.

Responsibilities

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a written/verbal overview of technical specifications regarding material procedures.
• Run pre-defined reports to identify materials that will not be available for project and notify project team including contractor.
• Alert PM and/or project team of material issues and keep updated during resolution.
• Assist in expediting materials, tracking down missing or incomplete shipments, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with Ross Warehouse to facilitate pickup or shipping of materials.
• Coordinate, facilitate and schedule release of materials to construction contractor(s).
• Work with Receiving, Shipping and Contract Specialists to ensure inventories are filled and transported on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed for identified items and quantities.
• Process material returns and coordinate with IRC for future utilization or disposal.
• Monitor/materials usage and cost details; suggest chargebacks if applicable.
• Attend meetings and provide material status updates to project teams and contractors.
• Extract BES, Asset Suite and PowerBI reports and analyze material charges; resolve discrepancies.
• Contribute to NSLM improvement by proposing new procedures and training.

Education

Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or closely-related technical field

Tools

Oracle ERP

Excel VBA

SharePoint

Job description

We are CorSource Technology Group, a locally owned technical staffing and recruiting firm in Portland, Oregon.

19909

Eng Supp Spec 2 – Engineering Operations Specialist

12 months

This position closes to submittals on November 4th .

Position requires the ability to meet federal background and compliance requirements.

OVERVIEW

Assignment

This contract Engineering Support Specialist assignment will provide materials coordination and support to the Materials Management (NSLM) organization within the Logistics Management Office (NSL) group at the Company. This assignment will provide support in validating/updating CATID information from the engineers and technical experts. This assignment will collaborate and work closely with the Project Managers, Project Engineers, Contracting Officer’s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, and Receiving and a variety of NSLMs customers, both internal and external.

Organization

The Logistics Management (NSL) organization manages warehousing of materials; investment recovery operations; the HazMat facility; and transportation of materials throughout Company’s service area. Logistics Management ensures delivery of the right warehouse materials or logistics service to the right place at the right time.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager or other federal personnel with the authority to do so.

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• In collaboration with the manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.
• In coordination and collaboration with the manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of the materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory.
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.
• Using established guidelines and procedures process material returns. Collaborate and coordinate with IRC for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.
• Extract Company Enterprise System (BES, Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the manager in resolving the discrepancies identified.
• Participate in the NSLM improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with NSLM staff to determine best practices and assisting with the development / drafting of procedural changes, updating work flow processes, and defining subsequent associated training.
• As requested, assist in the above areas and with other assigned tasks related to the delivery of government-furnished materials to construction contractor.
• Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
• Perform technical data entry, updates, and maintenance in enterprise asset management systems (e.g., Asset Suite, PeopleSoft) in accordance with the Master Materials Catalog Standard (MMCS).
• Generate and verify manufacturer name codes using established naming conventions, coordinating with Vendor File Maintenance to verify alignment between systems.
• Provide day-to-day technical assistance and guidance to internal stakeholders (engineers, buyers, inventory managers, warehouse personnel) on catalog workflows, new Catalog ID submissions, and catalog search tools.
• Download, crop, enhance, resize, label, and archive digital product imagery in compliance with file structure standards, matching image files to corresponding catalog item records.
• Develop user documentation, job aids, and instructional presentations; conduct technical walk-throughs for internal clients on catalog search tools and ID request processes.
• Participate as a technical contributor in team meetings and process improvement initiatives, providing feedback on catalog data workflows, system usability, and operational procedures.

REQUIREMENTS

Education & Corresponding Experience

• High school diploma or equivalent is required
• Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred.
• 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources.

Required Technical Skills & Experience

• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA).
• Working knowledge of SharePoint, sufficient to enter and retrieve data.

All qualified applicants at CorSource Technology Group will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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