Construction and Maintenance Material Coordinator

APR Staffing; Vancouver (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

APR Staffing seeks an Eng Supp Spec 2 - Engineering Operations Specialist to coordinate project materials for construction and maintenance. The role supports PMs, engineers, CORs, COs and shipping teams to ensure materials are ordered, tracked and delivered on schedule.

You will work with BES/Asset Suite and PowerBI to analyze material costs and ensure accuracy of inventories, while adhering to contract requirements and security guidelines.

Qualifications

• Requires a strong understanding of material and inventory control in a project/contract environment.
• Experience with end-to-end logistics and procurement processes.
• Knowledge of government/contracting procedures is a plus.

Responsibilities

• Review Bills of Materials and availability of Government Furnished Materials to ensure materials meet NTP timelines.
• Generate and share material lists with contractors and internal teams.
• Track material status and communicate issues to project teams and stakeholders.
• Coordinate with COR/CO/COs and internal departments to expedite materials and resolve shortages.
• Prepare material returns and coordinate with IRC for disposition.

Skills

Oracle ERP

Excel VBA

SharePoint

Education

High school diploma or equivalent

Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or closely-related field

Tools

Oracle ERP

Excel VBA

SharePoint

Job description

Job Title: Eng Supp Spec 2 - Engineering Operations Specialist - Construction and Maintenance Material Coordinator

Job Number: 12134

Working hours 8 am to 4:30 pm

Overtime: 5%

Travel: Up to 10% travel within the corporate service area to support clients/attend meetings/trainings

Length: Up to 5 years

MUST be US Citizen to be eligible to apply for Federal Background Check

Requires Real ID and or Valid Passport to interview

SUMMARY

This contract Engineering Support Specialist assignment will provide materials coordination and support to the Materials Management organization within the Logistics Management Office group. This assignment will provide support in validating that project materials are available to construction contractors as indicated in the contract release and work schedule. This assignment will collaborate and work closely with the Project Managers (PMs), Project Engineers, Contracting Officer’s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of the division's customers, both internal and external

POSITION RESPONSIBILITIES

• Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).
• In collaboration with the corporate manager, Contracting Officer’s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:
• Provide construction contractor with detailed lists of project materials and quantities required.
• Provide external stakeholder a pre-defined written and/or verbal overview of technical specifications regarding material procedures.
• Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.
• Alert the PM and/or project team of any material issues and keep updated throughout resolution.
• In coordination and collaboration with corporate manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.
• Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.
• Coordinate, facilitate and schedule release of corporate materials to construction contractor(s), as per contract requirements / agreements.
• Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.
• Create inventory worksheets for use during a physical inventory
• Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.
• Using established guidelines and procedures, process material returns. Collaborate and coordinate with IRC for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.
• Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).
• Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.
• Extract corporate Enterprise System (BES), Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the corporate manager in resolving the discrepancies identified.
• Participate in the division's improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with division staff to determine best practices and assisting with the development / drafting of procedural changes, updating work flow processes, and defining subsequent associated training.

Education & Corresponding Experience

• High school diploma or equivalent is required
• Bachelor’s Degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred
• 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.
• Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.
• Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources

Required Skills & Experience

• Experience with Oracle based Enterprise Resource Planning software.
• Experience with Excel Visual Basic for Applications (VBA)
• Working knowledge of SharePoint, sufficient to enter and retrieve data

Preferred Skills & Experience

• Extremely detailed oriented and capable of working independently in support of multiple complex projects.
• Able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.
• Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.
• Comfortable working from a given set of rules, guides or processes.
• Excellent customer service and communication skills. Display calm and customer-oriented attitude in fast-paced and sometimes stressful conditions.
• Possess a high level of organizational abilities, multi-tasking skills and be detail-oriented.
• Able to manage support to assigned projects, and given a set of guides, able to formulate and provide advice to clients to achieve desires outcomes

Additional Requirements:

• Valid U.S. Driver’s License is required
• Assignment requires a minimum level of physical ability sufficient to lift, carry, move and stack equipment weighing up to 40 pounds. Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required

Pre-Employment Requirement

All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.

APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About APR Staffing

APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.

Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.