Engineering Office Coordinator

Omni Hotels & Resorts; Boston (MA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Culture of fun and growth

Complimentary meals

Health Insurance and 401(k) after one 

Generous PTO after 90 days

Performance-driven ALL-IN culture

Discounted associate rates at Omni

Job summary

Omni Hotels & Resorts in Boston seeks an Engineering Coordinator to ensure paperwork and projects are processed on time, prioritized, and aligned with hotel operations. The role blends administrative rigor with hands-on facilities support.

You will respond to guest requests, manage inventories, payroll, and purchasing, while maintaining records and coordinating with vendors. This position offers benefits and potential growth within a vibrant hospitality team.

Qualifications

• Familiarity with maintenance or engineering dept is highly desired.
• Proficient in Microsoft Office, Synergy, Opera, and Epitomy.

Responsibilities

• Coordinate and respond to telephone requests from guests and general work requests. Assign and dispatch all work assignment through our property management system. Place follow up calls with guests to ensure satisfaction of response.
• Maintain Engineering’s inventory and supplies through Birchstreet
• Maintain records and files such as all preventive maintenance, work requests, fire brigade logs and vendor work tickets
• Process requisition orders and distribute paperwork to accounts payable and requesting departments. Ensure all receiving is performed to conform to month end duties.
• Manage daily and weekly payroll, including monitoring time off/late logs and overtime logs
• Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects.
• Set up purchase orders for vendors that have service contracts

Skills

Familiarity with maintenance/engineer

Strong computer skills

Tools

Microsoft Office

Synergy

Opera

Epitomy

Job description

POSITION OVERVIEW:

Grab the reins and help shape the future of the Seaport’s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.

The Engineering Coordinator ensures all paperwork and projects are processed and completed on a timely basis in the order of established priorities.

Hourly rate for this position: $33.18

RESPONSIBILITIES

• Coordinate and respond to telephone requests from guests and general work requests. Assign and dispatch all work assignment through our property management system. Place follow up calls with guests to ensure satisfaction of response.
• Maintain Engineering’s inventory and supplies through Birchstreet
• Maintain records and files such as all preventive maintenance, work requests, fire brigade logs and vendor work tickets
• Process requisition orders and distribute paperwork to accounts payable and requesting departments. Ensure all receiving is performed to conform to month end duties.
• Manage daily and weekly payroll, including monitoring time off/late logs and overtime logs
• Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects.
• Set up purchase orders for vendors that have service contracts

QUALIFICATIONS:

• Familiarity within a maintenance or engineering department highly desired
• Strong computer skills – Microsoft Office, Synergy, Opera, Epitomy

PERKS AND BENEFITS:

• A culture of fun, inclusion, and growth
• Complimentary meals
• Health Insurance and matching 401(k) after one year
• Generous Paid Time Off offered after 90 days
• Performance-driven, ALL-IN culture
• Discounted associate rates at Omni properties nationwide