Engineering Licensing & Operations Lead

EY; Philadelphia (Philadelphia County); Hybrid; USD 82,000 - 152,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

401(k) plan

Paid time off

Job summary

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering team. This dedicated role focuses on removing friction for engineers by provisioning licenses, managing vendors, and handling day-to-day administrative tasks to keep the group productive and compliant.

The role emphasizes detail orientation, proactive service, and ownership of recurring processes such as renewals, procurement, and budget tracking.

Qualifications

• Bachelor’s degree in a related field.
• 3+ years in administrative/operations roles, ideally supporting a technical team.
• Experience managing renewals, procurement, budgets, or vendor coordination.
• Proficient with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent.
• Ability to track multiple workstreams and deadlines with high accuracy.
• Strong interpersonal and communication skills.
• Self-starter with end-to-end ownership of tasks.

Responsibilities

• Own the software license lifecycle: procurement, renewals, tracking, reallocating, and retiring licenses and SaaS subscriptions.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, and reconciling invoices.
• Track and support the team’s operational budget: monitoring spend and maintaining records for leadership.
• Coordinate onboarding/offboarding logistics: accounts, hardware, access requests, and deprovisioning.
• Maintain hardware and asset inventory: tracking equipment, repairs, and replacements.
• Administer access and account requests: submitting and tracking approvals across systems.
• Keep team documentation organized: trackers, distribution lists, and SOPs.

Skills

Organizational skills

Attention to detail

Proactive, self-directed

Written and verbal communication

Cross-functional coordination

Budgeting and procurement awareness

Microsoft 365

Problem solving under pressure

Education

Bachelor’s Degree in a related field

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

EY is seeking an Engineering Administrator to be the operational backbone of a fast-moving engineering team. This dedicated role focuses on removing friction for engineers by provisioning licenses, managing vendors, and handling day-to-day administrative tasks to keep the group productive and compliant.

The role emphasizes detail orientation, proactive service, and ownership of recurring processes such as renewals, procurement, and budget tracking.