Engineering Document Control Specialist

Computer Task; Northern (KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

CTG is seeking an Engineering Document Control Specialist in Whiting, IN to maintain accuracy, integrity, and accessibility of engineering drawings and technical documentation in an EDMS, supporting maintenance, TAR and project activities.

This role focuses on revisions, approvals, metadata, and lifecycle management; hands‑on CAD work is limited and not a primary duty. You will coordinate drawing updates, audits, and collaboration across engineering, maintenance, and project teams.

Qualifications

• Minimum 3 years of experience in Information Management or an engineering-related field.
• Experience managing engineering drawings and technical documents is required.

Responsibilities

• Manage engineering drawings, revisions, and redline updates.
• Control document check-in/check-out processes for version control.

Skills

Document control

AutoCAD

Metadata management

EDMS and SharePoint

Audit/compliance

Microsoft Office

Communication

Tools

ALIM

SharePoint

Job description

CTG is currently seeking a Engineering Document Control Specialist in Whiting, IN to join our team.

Position Overview

The core focus of this position is engineering document controlwithin a refinery or industrial environment. This role is responsible for maintaining the accuracy, integrity, and accessibility of engineering drawings and technical documentation while supporting maintenance, turnaround (TAR), and project activities.

This position ensures that engineering drawings and records are properly controlled throughout their lifecycle, including revisions, approvals, and metadata management within an Electronic Document Management System (EDMS). The role works closely with engineering, maintenance, and project teams to maintain up‑to‑date and compliant drawing records in support of safe and efficient operations.

While familiarity with engineering drawings and AutoCAD is important, this is not a design or drafting role, and hands‑on CAD work represents a small portion of the overall responsibilities.

Key Responsibilities

• Manage engineering drawings, revisions, and redline updates in accordance with company standards, procedures, and document control requirements
• Control document check-in/check-out processes to ensure proper version control, accuracy, and drawing integrity
• Maintain metadata, audit trails, and document history within Electronic Document Management Systems (EDMS) such as ALIM and SharePoint
• Coordinate drawing updates, approvals, and documentation workflows across engineering, maintenance, project, and TAR teams
• Serve as a key point of contact for drawing-related requests, revisions, and coordination across multiple functional groups
• Ensure compliance with engineering drawing standards and document control procedures, including performing audits and managing corrective actions for non-conformance
• Support audit readiness by maintaining accurate, current, and compliant engineering documentation and records
• Track drawing revisions, approvals, and overdue actions to ensure timely completion and process adherence
• Review, organize, and validate engineering documentation including P&IDs, isometrics, and related technical drawings
• Perform quality checks and audits on drawing packages and technical records to ensure completeness and accuracy
• Perform limited updates to CAD drawings or coordinate drafting resources as needed
• Support scanning, printing, plotting, and archiving of engineering documents and drawings
• Provide support for document retrieval, reporting, and records management activities
• Collaborate with engineers, designers, contractors, and operations personnel to maintain document consistency and accuracy

Qualifications

• Minimum 3 years of experience:
  • in Information Management or an engineering-related field
  • managing engineering drawings and technical documents
• Working knowledge of AutoCAD, with the ability to perform minor drafting updates as needed
• Ability to interpret redlines, sketches, and specifications and coordinate or guide required drawing updates with CAD drafters
• Strong understanding of engineering and drafting principles, including drawing standards and conventions
• Experience working within an Electronic Document Management System preferred but not required

Preferred Qualifications

• Experience in document control or engineering information management within manufacturing, refinery, industrial, or oil & gas environments
• Familiarity with Electronic Document Management Systems (EDMS), including ALIM, SharePoint, or similar platforms
• Ability to read and interpret engineering drawings such as P&IDs, piping isometrics, and related technical documentation
• Experience managing drawing revisions, metadata, redlines, and approval workflows
• Exposure to CAD or drafting tools (e.g., AutoCAD) preferred; design experience is beneficial but not required
• Understanding of refinery operations and engineering environments; Whiting refinery experience is a plus
• Experience supporting drawing quality control, audits, or standards compliance processes
• Strong attention to detail, organization, and focus on document accuracy and integrity
• Proficiency with Microsoft Office Suite, PDF/document management tools, and engineering file formats
• Strong communication and coordination skills with the ability to work effectively across multiple teams and departments
• Ability to manage multiple workflows and priorities independently in a fast‑paced environment

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

About CTG

CTG, a Cegeka company, delivers IT and business solutions that enhance clients’ digital agility, empowering them to seize new opportunities and overcome any challenge. Backed by more than 60 years’ experience and a commitment to being a reliable, results‑driven partner, we work shoulder to shoulder with clients to shape digital together. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. With more than 9,000 team members in over 15 countries, we combine global expertise with local insight to deliver innovative solutions. We operate across the Americas, Europe, and India, working with over 3,000 clients in many of today's highest‑growth industries.

Together, we shape what’s next—working shoulder to shoulder to deliver impactful solutions for our clients and society. Our culture is built by the people who work at CTG, the values we hold, and the actions we take. It’s a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. At CTG, you’ll find a workplace where you are encouraged to grow, supported in your ambitions, and empowered to shape your own career journey. For more information, visit www.ctg.com.

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.