Engineering Coordinator

Four Seasons; Miami Beach (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Salary, wages, and a broad

Excellent Training and Development

Employee Discount for stays at FourSe​

Complimentary Dry Cleaning for Uniform

Complimentary Employee Meals

Complimentary Parking

Job summary

Four Seasons Surf Club in Surfside, Florida, seeks an organized Administrative Assistant to support the Engineering Department and respond to inquiries efficiently.

You will manage calendars, assist with the purchasing system, and coordinate with engineers and vendors, while maintaining records and ensuring service standards.

Qualifications

• High school diploma or equivalent.
• 1-2 years administrative or coordinating experience, ideally within Engineering, Facilities, or a hotel operations environment.
• Strong proficiency in HotSOS, Microsoft Office (Excel, Word, Outlook), and work-order management systems.
• Excellent organization and time-management skills with the ability to prioritize tasks in a fast-paced environment.
• Strong communication skills, both verbal and written, with the ability to work effectively with engineering staff, vendors, and other departments.
• Proven ability to maintain accurate records, logs, inventories, and compliance-related documentation.

Responsibilities

• Perform administrative tasks such as typing, filing, copying, faxing and answering phones according to Four Seasons standards.
• Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment.
• Handle calendars for the Director of Engineering and Assistant Director of Engineering for appointments with contractors and vendors.
• Assist Director of Engineering with the purchase order system.
• Maintain a clean, neat and organized work area.
• Maintain regular communication with Finance to confirm timely processing of vendor payments and prevent delays.
• Oversee daily HotSOS activity to ensure all work orders are logged, prioritized, and completed efficiently.

Skills

HotSOS

Microsoft Office

Work-order management

Education

High school diploma or equivalent

Job description

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year's Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.

About The Role

Provide support and clerical expertise to Engineering Department and respond to inquiries and problems in an efficient, courteous and professional manner to achieve maximum customer satisfaction while complying with all Four Seasons' policies

What You Will Do

• Perform administrative skills such as typing, filing, copying, faxing and answering telephones according to Four Seasons standards.
• Communicate to Engineers on duty and keep a log of all details pertaining to guest calls regarding maintenance of rooms and equipment in rooms or public area in a timely manner.
• Handle the calendars for the Dir of Engineering and Asst. Dir of Engineering for appointments with contractors and vendors.
• Assist Dir of Engineering with purchase order system.
• Maintain a clean, neat and organized work area.
• Maintain regular communication with Finance to confirm timely processing of vendor payments and prevent delays or service disruptions.
• Oversee daily HotSOS activity to ensure all work orders are logged, prioritized, and completed efficiently in alignment with operational standards.

What You Bring

• High school diploma or equivalent
• 1-2 years of administrative or coordinating experience, ideally within Engineering, Facilities, or a hotel operations environment.
• Strong proficiency in HotSOS, Microsoft Office (Excel, Word, Outlook), and work-order management systems.
• Excellent organization and time-management skills with the ability to prioritize tasks in a fast-paced environment.
• Strong communication skills, both verbal and written, with the ability to work effectively with engineering staff, vendors, and other departments.
• Proven ability to maintain accurate records, logs, inventories, and compliance-related documentation.

What We Offer

• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Employee Discount for stays at any Four Seasons worldwide
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals
• Complimentary Parking

Schedule & Hours

• Full Time (Days, evenings, weekends, holidays)

Candidates must have valid work authorization for the U.S.

Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.

Four Seasons is an Equal Opportunity, Affiantive Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf