Engineering Coordinator

Western New York Integrated Care Collaborative, Inc.; Buffalo (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Hutchinson Industries, Inc. seeks an Engineering Coordinator to support the implementation, administration, and maintenance of engineering systems, procedures, and documentation.

This role provides administrative and technical documentation support to Engineering and other departments in a fast-paced, manufacturing environment. The ideal candidate holds an AAS degree or higher with relevant administrative experience; experience with ERP/MRP, purchasing, or document management is preferred; CAD

Qualifications

• AAS degree or higher with at least two years of administrative experience.
• Experience with ERP/MRP, purchasing, or document management preferred.
• CAD or PLM software experience is a plus.
• Experience in an engineering or manufacturing environment is preferred.

Responsibilities

• Create, maintain, and revise engineering procedures, work instructions, and controlled documents.
• Administer document approval, revision, release, and distribution processes.
• Maintain the Engineering Document Control Log and ensure accurate document tracking.
• Format, proofread, and distribute engineering and technical reports.
• Maintain Test Report and Material Properties databases.
• Support documentation needs for internal and external audits.
• Perform basic SolidWorks updates and drafting as required.
• Track project schedules, milestones, deliverables, and open items.
• Coordinate project requests and maintain organized project records.
• Obtain vendor quotations and support purchasing activities.
• Assist with APQP documentation and meeting minutes.

Skills

Organizational skills

Communication

Problem-solving

Multi-tasking

Education

Associate degree or higher

Tools

SolidWorks (basic)

ERP/MRP systems

Job description

General Description

The Engineering Coordinator supports the implementation, administration, and maintenance of engineering systems, procedures, and documentation. This role provides administrative and technical documentation support to Engineering and assists other departments as needed. The position requires strong organizational skills, communication abilities, problem-solving capability, and the ability to manage multiple priorities in a fast-paced technical environment.

Essential Duties & Responsibilities

A. Engineering Documentation and Document Control

• Create, maintain, and revise engineering procedures, work instructions, and controlled documents.
• Administer document approval, revision, release, and distribution processes.
• Maintain the Engineering Document Control Log and ensure accurate document tracking.
• Format, proofread, and distribute engineering and technical reports.
• Maintain Test Report and Material Properties databases.
• Support documentation needs for internal and external audits.
• Perform basic SolidWorks updates and drafting as required.

B. Engineering Systems and Data Management

• Create and maintain ERP part/item master records and bills of materials (BOMs).
• Enter and track engineering project requests and maintain the project database.
• Track KPIs and maintain associated reports.
• Support Intellectual Property (IP) management activities.
• Assist with wheel profiling tasks.
• Support REACH compliance and other regulatory/customer documentation requirements.

C. Project Coordination and Administrative Support

• Track project schedules, milestones, deliverables, and open items.
• Follow up with team members to ensure timely task completion.
• Coordinate project requests and maintain organized project records.
• Obtain vendor quotations and support purchasing activities.
• Assist with APQP documentation and meeting minutes.
• Schedule and coordinate meetings; prepare agendas, materials, and minutes.
• Manage incoming requests and prioritize routine administrative tasks.
• Prepare presentations, reports, spreadsheets, and materials for management.

D. Quality and Compliance

• Support compliance with customer, regulatory, and internal documentation requirements.
• Assist with audit preparation and documentation organization.

Other Duties

This job description is not exhaustive and may be revised at any time based on business needs.

Qualifications & Requirements

Education and Experience

• AAS degree or higher with at least two years of relevant administrative experience; equivalent experience may be considered.
• Experience with ERP/MRP, purchasing, or document management preferred.
• CAD, document-control, or PLM software experience is a plus.
• Experience in an engineering or manufacturing environment is preferred.

Technical Skills

• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to understand basic engineering terminology and documentation.
• Ability to follow document-control procedures and maintain accurate records.
• Willingness to learn SolidWorks for basic drawing updates.
• Ability to maintain databases, spreadsheets, and project trackers.

Core Competencies

• Strong organization and attention to detail.
• Effective written and verbal communication skills.
• Strong follow-up and task-tracking abilities.
• Analytical and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Team-oriented and adaptable to changing business needs.
• Willingness to learn engineering systems, processes, and products.
• Professional interpersonal communication across departments.

Physical Demands & Work Environment

• Frequent standing, walking, talking, and hearing.
• Occasional climbing, balancing, stooping, and lifting of lightweight items.
• Requires close vision, distance vision, peripheral vision, depth perception, and focus adjustment.
• Minimal exposure to adverse environmental conditions.
• Occasional work with chemicals following proper safety procedures.
• Compliance with all environmental, health, and safety (EHS) procedures.

Personal Protective Equipment (PPE)

The following PPE is required when entering or working in manufacturing areas, in accordance with applicable company policies and safety requirements:

• Safety glasses: Must conform to ANSI Z87.1 or a higher applicable standard.
• Steel-toe safety shoes: Must comply with applicable OSHA general industry requirements under 29 CFR Part 1910.
• Hearing protection: Required in designated areas and where indicated by applicable OSHA requirements and facility procedures.
• Additional PPE: May be required depending on the department, work area, task, or environmental conditions.

Additional Information

Hutchinson Industries, Inc. is an equal opportunity employer.

This is a non-exempt position. Hutchinson Industries, Inc. reserves the right to modify the job description based upon its needs and may require the employee to perform functions beyond those mentioned above. Neither this job description nor any other communication creates an employment contract between Hutchinson Industries, Inc. nor the employee, and either one may terminate employment without notice at any time.