Engineering Administrative Assistant

PHL Job Portal; Philadelphia (Philadelphia County); On-site; USD 36,000 - 46,000; Full time

Job summary

W Hotels is seeking an Property Administrative Specialist to support multiple hotel functions, from Guest Services to Engineering and F&B. You will prepare documents, manage communications with clients and vendors, and help coordinate events from pre- to post-event stages.

Success in this role requires professionalism, strong teamwork, and the ability to maintain organizational flow in a dynamic hospitality environment.

Qualifications

• Supports administrative tasks across hotel departments with attention to detail.
• Communicates with clients and vendors to coordinate services and information.
• Proficient in basic word processing, spreadsheet, database, and presentation tasks.

Responsibilities

• Prepare documents and reports for various hotel functions.
• Serve as point of contact for clients and vendors across departments.
• liaise between Sales Office and clients throughout the event process (pre-event, event, post-event).
• Follow safety and professional conduct standards; support team goals and operations.

Job description

Additional Information

Job Number 26122663

Job Category Administrative

Location 1439 Chestnut Street, PHILADELPHIA PA 19102, United States VIEW ON MAP (https://www.google.com/maps?q=1439%20Chestnut%20Street%2C%20PHILADELPHIA%20PA%2019102%2C%20United%20States)

Schedule Full Time

Located Remotely? N

Position Type Non-Management

POSITION SUMMARY

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel.

No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

W Hotels' mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We're here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests' passions to life. If you are original, innovative, and always looking towards the future of what's possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,begin your purpose,belong to an amazing global team, andbecome the best version of you.