Engineering Admin Coordinator — Hospitality Maintenance & Ops

Delano Miami Beach; Miami Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Delano Miami Beach is seeking an Engineering Administrative Assistant to support the Engineering leadership with daily operations, records, procurement, and reporting. You will coordinate work orders, vendor interactions, and maintain compliance documents while ensuring clear communication across departments and contractors.

The role emphasizes hospitality-forward service, attention to detail, and the ability to manage multiple tasks in a fast-paced hotel environment.

Qualifications

• Previous administrative experience required; hospitality or engineering environment preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office, including Excel and Word.
• Experience with hotel work order systems; ability to multitask in a fast-paced environment.
• Maintain positive and productive working relationships with other team members and departments.
• Ability to work independently and to partner with others to promote an environment of teamwork.
• Must be able to stand or walk a minimum eight-hour shift.
• Must be able to twist, tow (push or pull), reach, bend climb and carry objects as necessary.
• Excellent communication skills; read, write, speak and understand English.
• Must be able to work inside and outside at all times of the year as needed, based upon business volumes.

Responsibilities

• Provide administrative support to the Engineering leadership team.
• Maintain departmental files, records, permits, licenses, and compliance documentation.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Organize and maintain engineering logs, work orders, and preventive maintenance records.
• Answer departmental calls and respond to internal requests professionally.
• Monitor and distribute work orders through the hotel's maintenance system.
• Track completion status of preventive and corrective maintenance tasks.
• Coordinate scheduling for contractors, vendors, and service providers.
• Assist with onboarding coordination for Engineering team members.

Skills

Organizational skills

Multitasking

Communication skills

Independent work

Teamwork

English proficiency

Stamina/physical

Tools

Microsoft Office

Excel

Word

Hotel work order systems

Job description

Delano Miami Beach is seeking an Engineering Administrative Assistant to support the Engineering leadership with daily operations, records, procurement, and reporting. You will coordinate work orders, vendor interactions, and maintain compliance documents while ensuring clear communication across departments and contractors.

The role emphasizes hospitality-forward service, attention to detail, and the ability to manage multiple tasks in a fast-paced hotel environment.