Engineering Admin & Maintenance Coordinator

Ennismore; Miami Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Delano Miami Beach is seeking an Engineering Administrative Assistant to support daily operations of the Engineering Department. You will manage work orders, maintain records, assist with procurement, and ensure accurate reporting and compliance.

The role requires strong organizational skills, experience with hotel work order systems, and excellent English communication. This on-site position supports a hospitality-focused engineering team.

Qualifications

• Previous administrative experience required; hospitality or engineering environment preferred.
• Strong organizational and multitasking skills with attention to detail
• Proficient in Microsoft Office, including Excel and Word
• Experience with hotel work order systems; ability to multitask in a fast-paced environment
• Maintain positive and productive working relationships with other team members and departments
• Must be able to stand or walk for a full eight-hour shift
• Must have excellent English communication skills (read, write, speak)
• Must be able to work indoors/outdoors as needed based on business volumes

Responsibilities

• Provide administrative support to the Engineering leadership team.
• Maintain departmental files, records, permits, licenses, and compliance documentation.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Organize and maintain engineering logs, work orders, and preventive maintenance records.
• Answer departmental calls and respond to internal requests in a timely and professional manner.
• Monitor and distribute work orders through the hotel's maintenance system.
• Track completion status of preventative and corrective maintenance tasks.
• Coordinate scheduling for contractors, vendors, and service providers.
• Assist with maintaining inventory and equipment records.
• Process purchase orders, invoices, and requisitions for engineering supplies and services.

Skills

Administrative experience

Hospitality environment

Engineering environment

Organizational skills

MS Office proficiency

Tools

Microsoft Excel

Microsoft Word

Job description

Delano Miami Beach is seeking an Engineering Administrative Assistant to support daily operations of the Engineering Department. You will manage work orders, maintain records, assist with procurement, and ensure accurate reporting and compliance.

The role requires strong organizational skills, experience with hotel work order systems, and excellent English communication. This on-site position supports a hospitality-focused engineering team.