Energy Project Coordinator: Drive Solar Projects Forward

Agilitas Energy; Wakefield (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Savings Account

Flex Spending Account

Employee Assistance Program

Group Life Insurance

Disability Insurance

Job summary

Agilitas Energy is seeking a Project Coordinator to provide administrative, financial, and organizational support to the Project Management Department. You will help Project Managers maintain records, process invoices, track costs, and coordinate documentation across projects.

The ideal candidate is highly organized, detail-oriented, comfortable with financial information, and able to manage multiple priorities across several active projects, while collaborating with internal teams and external

Qualifications

• Associate’s or bachelor’s degree in related field preferred.
• 0-2+ years of experience in project coordination or similar role preferred.
• Strong proficiency with Microsoft Excel, Word, Outlook and other MS Office applications.
• Experience with Procore is preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and competing priorities simultaneously.

Responsibilities

• Provide day-to-day administrative support to Project Managers across multiple active projects.
• Establish and maintain organized project files, documentation, and records.
• Assist with project setup, closeout, and general project documentation.
• Track outstanding project items and follow up with internal teams, contractors, vendors, and other stakeholders as needed.
• Maintain project logs, trackers, action-item lists, and other project controls.
• Assist with preparing meeting materials, reports, correspondence, and project documentation.
• Coordinate document collection and distribution between Project Management and other departments.
• Help ensure project records are complete, accurate, and maintained throughout the project lifecycle.
• Receive, review, organize, and process contractor and vendor invoices.
• Verify invoices against contracts, purchase orders, change orders, and other supporting documentation.
• Coordinate with Project Managers to obtain invoice approvals and resolve discrepancies.
• Assist with tracking project commitments, actual costs, forecasts, and remaining budgets.
• Maintain accurate records of invoices, purchase orders, contracts, and change orders.
• Support monthly project cost reviews and accounting processes.
• Coordinate with the Accounting/Finance team to ensure project costs are coded and recorded correctly.
• Assist Project Managers with accruals, invoice forecasting, and reconciliation of project costs.
• Identify and communicate potential billing, coding, or budget discrepancies to the appropriate Project Manager.
• Assist with the administrative processing of contracts, purchase orders, change orders, and amendments.
• Maintain logs of contract values, approved changes, pending changes, and current commitments.
• Track documentation and approvals associated with project changes.
• Assist Project Managers with maintaining accurate and current project financial records.
• Maintain and improve standard project trackers, templates, filing systems, and administrative processes.
• Assist with compiling project status information and departmental reporting.
• Support coordination between Project Management, Accounting, Engineering, Operations, Procurement, and other internal departments.
• Help standardize project documentation and administrative practices across the Project Management Department.
• Perform data entry, document management, reporting, scheduling, and other administrative functions as required.
• Support Project Managers with special projects and time-sensitive requests.
• Perform other ad hoc tasks as needed to support the Project Management Department and broader organization.

Skills

Organization

Attention to detail

Financial acumen

Communication

Prioritization

Problem solving

Team orientation

Education

Associate’s or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, Project Management, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Procore

Job description

Agilitas Energy is seeking a Project Coordinator to provide administrative, financial, and organizational support to the Project Management Department. You will help Project Managers maintain records, process invoices, track costs, and coordinate documentation across projects.

The ideal candidate is highly organized, detail-oriented, comfortable with financial information, and able to manage multiple priorities across several active projects, while collaborating with internal teams and external