Solar Project Coordinator — End-to-End EPC Operations

Solar Energy Solutions; Lexington (VA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

401(k) with company match

ESOP participation after one year

Paid time off

Job summary

Solar Energy Solutions is seeking a Project Coordinator to manage day-to-day administrative tasks, track progress, and keep communications flowing so projects stay on schedule and within budget. The role involves coordinating documentation, schedules, and stakeholder updates across architects, engineers, general contractors, and vendors, with a strong focus on budget awareness and client satisfaction.

Preferred candidates have construction or energy project experience and NABCEP interest, with

Qualifications

• Strong organizational skills with ability to manage multiple projects.
• Excellent communication with customers, crews, and internal teams.
• Comfort managing budgets and making decisions impacting profitability.
• Proficiency with Microsoft Office, Excel, Teams, HubSpot and Pro-Core.

Responsibilities

• Documentation Management: Organizes and tracks contracts, permits, progress reports, RFIs, shop drawings, and change orders.
• Scheduling and Timelines: Assists with master schedules, tracks milestones, and coordinates trade workflows to prevent bottlenecks.
• Communication Hub: Primary point of contact for sharing project updates between architects, engineers, GCs, and vendors.
• Procurement and Resource Support: Helps source materials, coordinate equipment deliveries, track sub-trade agreements, and verify supplier compliance.
• Financial and Invoice Tracking: Monitors budgets, tracks cost or scope changes, and helps review subcontractor invoices and billing.
• Meeting and Site Support: Schedules project meetings, takes action notes, tracks open tasks, and supports site quality or safety.

Skills

Strong organizational skills

Clear, proactive communication

Budget management

Professional, steady approach

Education

NABCEP certification (preferred)

Tools

Microsoft Office

Excel

Teams

HubSpot

Pro-Core

MS Project

Job description

Solar Energy Solutions is seeking a Project Coordinator to manage day-to-day administrative tasks, track progress, and keep communications flowing so projects stay on schedule and within budget. The role involves coordinating documentation, schedules, and stakeholder updates across architects, engineers, general contractors, and vendors, with a strong focus on budget awareness and client satisfaction.

Preferred candidates have construction or energy project experience and NABCEP interest, with