Energy Dept. Admin Assistant

Tri Energy Cooperative/Cenex; Bismarck (ND); On-site; USD 38,000 - 54,000; Full time

Job summary

Tri Energy Cooperative/Cenex in Bismarck, ND seeks an Administrative Assistant to support the energy division's daily operations, handle customer requests, process orders, and maintain records.

The role emphasizes strong communication, organization, and proficiency with Microsoft Office; it offers a collaborative environment and opportunities to develop core business skills.

Qualifications

• High School diploma or GED required.
• Proficiency in Microsoft Office, especially Excel.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Customer-focused with a professional appearance.
• Ability to prioritize tasks and switch between duties.

Responsibilities

• Provide superior first-point-of-contact customer service.
• Take customer orders, generate invoices, and process transactions.
• Assist with inventory-related functions.
• Enter daily sales tickets and service orders into accounting software.
• Maintain an organized filing system.
• Provide prompt communication with customers and staff.
• Maintain office cleanliness.
• Schedule meetings, arrange facilities, logistics, and catering.
• Assist in preparing presentations and organizational documents.
• Communicate effectively with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet deadlines.
• Maintain knowledge of company's products and services.
• Handle sensitive materials with confidentiality and integrity.
• Promote a strong safety culture and report hazards.
• Perform other duties as needed.

Skills

Microsoft Office

Customer service

Time management

Communication

Organizational skills

Education

High School diploma or GED

Job description

RESPONSIBILITIES:Reporting to the Petroleum Operations Manager, the Administrative Assistant will support the energy division's daily needs by providing logistical support to service technicians, processing tickets/work orders, and facilitating customer requests.1. Providing superior first-point-of-contact customer service.2. Taking customer orders, generating invoices, and processing transactions.3. Assisting with inventory-related functions.4. Daily sales ticket & service order entry into accounting software.5. Maintaining an organized filing system.6. Providing prompt communication with customers and staff.7. Maintain office cleanliness.8. Scheduling meetings, arranging facilities, logistics, and catering.9. Assisting in preparing presentations and organizational documents.10. Communicating effectively with location managers, board members, and patrons.11. Managing multiple projects and prioritizing work to meet deadlines.12. Maintaining a deep understanding of the company's products and services.13. Handling sensitive materials with confidentiality and integrity.14. Promoting a strong safety culture, adhering to safety policies and procedures, identifying and communicating workplace hazards, and taking corrective actions.15. Perform other duties as needed or assigned.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.• Continuously – 66-100% - Use hands dexterously, talk or hear.• Frequently – 34-65% - Stand, walk, or sit.• Occasionally – 1-33% - Reach with hands and arms, stoop/kneel/crouch, or crawl, climb or balance, or lift up to 15 pounds.REQUIRED EDUCATION and EXPERIENCE1. High School diploma or GED2. Proficiency in Microsoft Office applications, especially Excel3. Professional attitude and appearance4. Solid written and verbal communication skills5. Ability to prioritize and switch tasks as needed.6. Must be organized and possess good time management skills.7. Ability to maintain a customer service focus with an outgoing personality.PREFERENCES:1. Customer service: 2 years