Associate Admin 1 PDC

Patterson-UTI; Midland (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Patterson-UTI is seeking an administrative support professional in Midland, TX. The role covers front-desk duties, mail distribution, travel arrangements, and onboarding tasks for rotating personnel. You will manage SharePoint content, generate reports, and coordinate with vendors.

A strong emphasis on confidentiality and customer service is required. The ideal candidate will have a High School Diploma or GED, 2+ years in office administration, and proficiency with MS Office.

Qualifications

• Proficient in MS Office (Excel, Word, PowerPoint, Outlook) and other business systems.
• Excellent verbal and written communication skills; professional demeanor.
• Ability to create reports and analyze data for accuracy across systems.
• Detail oriented, highly organized, and capable of multitasking under time pressure.

Responsibilities

• Answer a multi-line phone system, greet visitors, distribute mail, and provide vendor support.
• Stock kitchen and office supplies, manage conference rooms, and arrange catering for meetings.
• Maintain and update the Department’s SharePoint site, e-learnings, manuals, and phone lists.
• Create, proof, distribute, and maintain weekly/monthly/quarterly reports as needed.
• Assist with employee onboarding, including computer requests and training.
• Maintain a clean, organized office environment and support travel for rotating staff.
• Track vehicle fleet, employee assignments, and inspections in the operating area.
• Participate in management meetings for record keeping and perform related duties.

Skills

Customer service

Verbal communication

Written communication

Data entry / reporting

Multitasking

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

MS Office Suite

Job description

Detailed Description

• Manage reception desk by answering a multi-line phone system, greeting visitors, distributing mail and providing vendor support
• Provide general office support such as stocking kitchen and office supplies, conference room management, and ordering catering for group meetings
• Proof and maintain Department’s SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists
• Manage various departmental reports by creating, proofing, distributing, and maintaining final reports on a weekly, monthly or quarterly basis as needed
• Support regional personnel with system troubleshooting and processes
• Assist with employee onboarding to include computer requests, systems training(s), and ordering business cards as needed
• Maintain a clean, organized and professional office environment
• Promptly identify and resolve issues with documents or data to avoid processing delays
• Follow all Company policy, processes, and controls in performing assigned duties
• Support the lobby area of the office including answering the telephone, greeting visitors, and forwarding mail
• Ensure visitors sign in and out the company’s log sheet
• Manage and distribute spreadsheets tracking key information for Operations and Technical Services
• Track vehicle fleet in the operating area including employee assignments, registrations, and inspections
• Manage and book travel for employees on rotational work schedules in the area
• Maintain inventory of office supplies and restock items as necessary
• Participate in management meetings for record keeping
• Run errands for catering and other items ordered for meetings
• Perform other related duties as required or deemed necessary

Job Requirements

• Proficient computer skills in MS Office Suite including Excel, Word, PowerPoint and Outlook as well as other business systems as required
• Ability to create reports and analyze data for accuracy from various business systems
• Maintain professional demeanor in all situations with the ability to work effectively with executives, employees at all levels, and third parties
• Ability to maintain Company and employee confidentiality at all times and handles sensitive information and protect Company proprietary information in an appropriate manner.
• Demonstrate outstanding customer service skills
• Excellent verbal and written communication skills
• Ability to be resourceful and proactive in dealing with issues that may arise
• Extremely detail oriented with the ability to organize, multitask, and prioritize work while under pressure

Minimum Qualifications

• High School Diploma or GED
• Minimum of 2 years of experience in an office administrative support role

Preferred Qualifications

• Experience with the oil field services industry is a plus
• Experience with SharePoint is a plus
• Bachelor’s degree preferred

Additional Details

This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime including weekend or holidays. All applicants must be able to commit to a full-time schedule.