EMS Grant Coordinator

Crook County Medical Services District; Sundance (WY); On-site; USD 70,000 - 110,000; Full time

Job summary

Crook County Medical Services District seeks an EMS Grant Coordinator to lead planning, administration, and reporting for the Rural Health Transformation Program and related initiatives. The role serves as the primary liaison among CCMSD, EMS districts, local governments, and state and federal agencies to ensure compliant, timely grant execution.

The ideal candidate will bring extensive rural healthcare grant management experience, strong knowledge of funding mechanisms, and a proven ability to

Qualifications

• Bachelor's degree in Healthcare Administration, Public Administration, Business Administration, Emergency Management, EMS Administration, Project Management, Rural Health, or a related field.
• Minimum three (3) years of project management experience.
• Minimum three (3) years of rural healthcare/EMS/public health experience.
• Experience managing government-funded programs, grants, or special projects.
• Experience with local, state, and federal agencies.

Responsibilities

• Coordinate and manage CCMSD's Rural Health Transformation Program (RHTP) funding allocations and related projects.
• Develop budgets, expenditures, implementation plans, and reporting requirements for RHTP.
• Ensure compliance with funding requirements, deliverables, timelines, and reporting obligations.
• Monitor funded project performance and outcomes; prepare progress reports for leadership and agencies.
• Coordinate project documentation and maintain comprehensive funding records.
• Plan, organize, and oversee RHTP EMS-related projects from initiation through completion.
• Develop project scopes, timelines, milestones, and performance measures.
• Facilitate project meetings and stakeholder engagement activities.
• Research, monitor, and identify potential RHTP opportunities; assist with grant documentation and proposals.
• Build relationships with federal, state, county, and municipal agencies; coordinate compliance activities.
• Represent CCMSD in regional, state, and community meetings; develop collaborative partnerships; coordinate outreach related to EMS and rural health.
• Prepare reports, dashboards, and recommendations for leadership and funding agencies; track KPIs and program outcomes.

Skills

Project management

Grant administration

Government relations

Rural healthcare knowledge

Education

Bachelor's degree in Healthcare Administration or related field

Equivalent education/experience accepted

Tools

Microsoft Office

Project management software

Job description

Position Summary

The EMS Grant Coordinator is responsible for coordinating, planning, implementing, monitoring, and reporting for the Rural Health Transformation Program (RHTP) funding allocations and related grant-supported initiatives.

The EMS Grant Coordinator acts as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, local EMS agencies, municipal and county governments, state and federal agencies, healthcare organizations, and community stakeholders to facilitate collaborative EMS planning, funding oversight, compliance, reporting, and program development.

The ideal candidate possesses extensive experience working within rural healthcare organizations and demonstrates a thorough understanding of local, state, and federal funding mechanisms, grant administration, governmental processes, and regional EMS operations.

Essential Duties and Responsibilities

RHTP Program Administration

• Coordinate and manage CCMSD's Rural Health Transformation Program (RHTP) funding allocations and related projects.
• Develop, track, and maintain RHTP budgets, expenditures, implementation plans, and reporting requirements.
• Ensure compliance with all funding requirements, deliverables, timelines, and reporting obligations.
• Monitor funded project performance and outcomes.
• Prepare financial summaries, progress reports, and program evaluations for leadership and funding agencies.
• Coordinate project documentation and maintain comprehensive funding records.

Project Management

• Plan, organize, and oversee RHTP EMS-related projects from initiation through completion.
• Develop project scopes, timelines, milestones, and performance measures.
• Facilitate project meetings and stakeholder engagement activities.
• Identify project risks and develop mitigation strategies.
• Monitor project progress and communicate status updates to leadership.
• Coordinate cross-functional teams to ensure successful project implementation.

Government and Funding Coordination

• Serve as a resource regarding federal, state, county, and local communication
• Research, monitor, and identify potential RHTP opportunities supporting EMS and rural healthcare initiatives.
• Assist with RHTP grant supporting documentation and funding proposals.
• Build and maintain productive working relationships with federal, state, county, and municipal agencies.
• Coordinate compliance activities associated with governmental funding sources.
• Attend government, healthcare coalition, and community meetings as assigned.

EMS Liaison Responsibilities

• Serve as the primary liaison between CCMSD, the Crook County Emergency Medical Services District, and EMS agencies throughout Crook County.
• Foster collaboration among the Crook County Emergency Medical Services District, local EMS agencies, healthcare providers, emergency management personnel, fire departments, law enforcement, and community partners.
• Coordinate regional EMS planning efforts and special initiatives.
• Facilitate communication and information sharing among participating agencies.
• Support regional emergency preparedness and response planning activities.
• Advocate for the needs of rural EMS systems and healthcare providers.

Reporting and Compliance

• Prepare reports, presentations, dashboards, and recommendations for executive leadership, boards, committees, and funding agencies.
• Ensure project activities comply with organizational policies and applicable regulations.
• Maintain accurate records and documentation supporting audits and program reviews.
• Track key performance indicators and project outcomes.
• Assist with strategic planning related to EMS growth, development, and sustainability.

Stakeholder Engagement

• Represent CCMSD in regional, state, and community meetings.
• Develop collaborative relationships with healthcare partners and public agencies.
• Coordinate outreach efforts related to EMS and rural health initiatives.
• Facilitate community and stakeholder input into project development and implementation.

Minimum Qualifications

Education

Bachelor's degree in Healthcare Administration, Public Administration, Business Administration, Emergency Management, EMS Administration, Project Management, Rural Health, or a related field. Equivalent combinations of education and experience may be considered.

Experience

• Minimum three (3) years of project management experience.
• Minimum three (3) years of experience within a rural healthcare, EMS, public health, hospital, or critical access healthcare setting.
• Demonstrated experience managing government-funded programs, grants, or special projects.
• Experience working directly with local, state, and federal agencies.
• Experience preparing reports, budgets, and funding documentation.

Preferred Experience

• Five (5) or more years of progressively responsible experience in rural healthcare or EMS operations.
• Experience administering RHTP, HRSA, FEMA, USDA, state EMS, or similar grant-funded programs.
• Experience working with county, municipal, tribal, or state government entities.
• Experience facilitating multi-agency partnerships.
• Knowledge of Wyoming healthcare and EMS systems.

Knowledge, Skills, and Abilities

• Strong understanding of rural healthcare operations and challenges.
• Knowledge of EMS systems, emergency response agencies, and healthcare networks.
• Knowledge of government funding mechanisms and grant administration.
• Understanding of federal, state, and local regulatory requirements.
• Excellent project management and organizational skills.
• Exceptional written and verbal communication skills.
• Ability to develop and maintain collaborative partnerships.
• Ability to analyze financial and operational data.
• Strong presentation and facilitation skills.
• Ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office, project management software, and reporting tools.

Working Conditions

• Primarily office-based with occasional travel throughout Crook County and Wyoming.
• Attendance at evening meetings and community events may be required.
• Occasional travel for training, conferences, or grant-related meetings.
• Must possess a valid driver's license and maintain insurability under CCMSD policy.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to lift up to 25 pounds occasionally.
• Ability to travel to meetings, healthcare facilities, and partner organizations throughout the region.

Core Competencies

• Collaboration and Partnership Development
• Project Leadership
• Government Relations
• Fiscal Stewardship
• Grant Administration
• Rural Healthcare Knowledge
• Strategic Thinking
• Communication Excellence
• Community Engagement
• Regulatory Compliance