EMS Administrative Support Specialist (Part-Time)

Virginia Community Colleges; Virginia Beach (VA); On-site; USD 15,000 - 23,000; Part time

Job summary

Tidewater Community College is seeking an Administrative Assistant to support the Emergency Medical Services program. The role involves handling office communications, maintaining records and databases, and coordinating purchasing and scheduling.

The position requires proficient PC-based software, strong organizational skills, and the ability to work independently, with a Monday 9am-2:30pm and Tue-Fri 9am-3:30pm schedule totaling 29 hours.

Qualifications

• Knowledge of and ability to use PC-based software, including Microsoft Office Suite.
• Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.
• Knowledge of internet search techniques.
• Ability to work independently.
• Ability to communicate effectively orally and in writing.

Responsibilities

• Assist with entering class schedules, procurement, and textbook orders.
• Receive and file course syllabi, checking for compliance with TCC standards.
• Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.
• Keep accurate student files and meeting minutes.
• Maintain confidentiality as appropriate.
• Order, stock, and inventory supplies from the college warehouse for the pathway.
• Schedule appointments and meetings.
• Communicate with other departments throughout the college to process a variety of college documents.
• Utilize excellent customer service skills while interacting with students, faculty, staff and Administration.
• Assist with preparing adjunct faculty contracts.
• Triage students and customers to assess and meet their needs.
• Prepare and send standard office correspondence and forms.
• Complete workloads and reassigned time form submissions.
• Other duties as assigned.

Skills

Microsoft Office Suite

Excel

Communication skills

Independent work

Written communication

Job description

Tidewater Community College is seeking an Administrative Assistant to support the Emergency Medical Services program. The role involves handling office communications, maintaining records and databases, and coordinating purchasing and scheduling.

The position requires proficient PC-based software, strong organizational skills, and the ability to work independently, with a Monday 9am-2:30pm and Tue-Fri 9am-3:30pm schedule totaling 29 hours.