EMR & Medical Records Technician I

Bestcare; Omaha (NE); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Nebraska Methodist Health System is seeking a Medical Records Specialist to prepare and audit EMR records, ensuring HIPAA compliance and timely processing.

You will handle scanning, filing, and responding to inquiries while maintaining high accuracy and professional customer service. This on-site role supports multiple campuses and requires strong Microsoft Office skills and attention to detail.

Qualifications

• High school diploma, GED or equivalent required.
• Completion of medical terminology coursework within 6 months of start date required.
• Minimum of 6 months medical office or healthcare related setting preferred.
• Customer service experience preferred.

Responsibilities

• Prepares the medical record for completion and maintains the integrity of the medical records by collecting, preparing, scanning, processing, copying and auditing of the electronic medical record (EMR) in a timely and accurate manner.
• Provides excellence in customer service when responding to medical record inquiries in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements.
• Embraces/exceeds organizational expectations for customer service.
• Courteously greets and gives directions to patients, family members, visitors, physicians, staff, and other customers.
• Role models customer service excellence to meet/exceed customer service expectations.
• Follows organizational standards of behavior.
• Demonstrates good communication style and interpersonal communication skills with other departments, coworkers, and customers.
• Facilitates patient/customer requests for releasing personal health information.
• Maintains HIPAA compliance standards for protected health information.
• Answers multi line phone, and responds to customer service requests via phone, fax, or walk-in.
• Processes requests for assistance with the electronic medical record in a manner consistent with policy, medical, administrative, ethical, legal, and regulatory requirements during regular hours and downtime events.
• Utilizes the electronic medical record system faxing to help efforts of eliminating paper.
• Supports Administrative Coordinators with patient, and facility requests.
• Checks fax machine for documents and voicemail hourly after hours to ensure all requests are handled in a timely manner.
• Serves as the expert for scanning to support the integrity of the electronic medical records (EMR) during regular and downtime events.
• Organizes and prepares paper documents via rounding on floors/department or interoffice mail for scanning into the EMR, as appropriate and by priority that benefits the department and patient’s course of care.
• All Paper documents/patient care records are scanned into the EMR within 24 hours of discharge, with the exception of Rehab records, while maintaining 98% accuracy.
• Serves as resource person to assist with physician, patients, outside agencies, and Administrative Coordinators on record retrieval and appropriate assignment of document types in the EMR.
• Audits the scanned documents in the Electronic Medical Records (EMR) to ensure integrity of the EMR is maintained.
• Retrieves and stores paper records from and to Shared Services.
• Supports scanning of the Pre Surgery, Diagnostic Scheduling, and Financial Clearance via uploading electronic documents into the EMR with productivity at least 8 charts an hour.
• Consistently scans at least 500 pages per 8 hour shift.
• Promotes office efficiency and maintains teamwork spirit.
• Actively assists with the implementation of new procedures, schedules and training/cross training of coworkers by sharing critical information pertaining to newly discovered information or system updates.
• Actively works using Microsoft systems with minimal support.
• Supports assignment changes/requests to achieve department goals and coworker time off requests.
• Monitors emails and notification and responds to all requests in a timely manner.
• Maintains routine hardware checks and proper cleaning procedures.
• Distributes all mail to appropriate staff/personnel.

Skills

Communication skills

Customer service

Computer skills

MS Outlook

MS Word

MS Excel

Multitasking

Time management

Attention to detail

Team player

Independent work

Travel locally

Education

High school diploma or GED

Medical terminology coursework within 6 months

Tools

Outlook

Word

Excel

Printer/Scanner/Fax

Job description

Nebraska Methodist Health System is seeking a Medical Records Specialist to prepare and audit EMR records, ensuring HIPAA compliance and timely processing.

You will handle scanning, filing, and responding to inquiries while maintaining high accuracy and professional customer service. This on-site role supports multiple campuses and requires strong Microsoft Office skills and attention to detail.