Employment Specialist - Human Resources

University Health; San Antonio (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Career development

Job summary

University Health is seeking an Employment Specialist to provide administrative and technical support to the Human Resources department. You will handle employee transactions, onboarding, and data integrity across PeopleSoft and related systems.

Responsibilities include entering and validating personnel information, resolving discrepancies, and coordinating with HR teams to ensure precise processing. The role offers growth within HR operations and front-office support for employees and leaders.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ year of experience in Human Resources, administrative support, or a related field.
• Working knowledge of HR principles and office procedures.
• Strong organizational, communication, and customer service skills.
• Ability to prioritize multiple assignments with attention to detail.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Proficiency with Microsoft Office and HR information systems is preferred.

Responsibilities

• Processing and maintaining employee transactions within PeopleSoft and related systems.
• Ensuring accuracy, timeliness, confidentiality, and integrity of employee information throughout the employment lifecycle.
• Onboarding, pay rate changes, status changes, department transfers, reporting structure changes, and terminations.
• Enter, review, and validate personnel information per policies and procedures; resolve discrepancies and system issues.
• Collaborate with Recruitment, Compensation, Benefits, and HRIS teams for accurate processing.
• Provide front-office support and respond to employee and applicant inquiries; assist visitors and department leaders.

Skills

HR knowledge

Microsoft Office

HRIS familiarity

Communication

Customer service

Data integrity

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

HRIS systems

Job description

The Employment Specialist provides comprehensive administrative and technical support to the Human Resources department, serving as a key resource for employees, leaders, and departments across University Health. The position's primary responsibilities include processing and maintaining employee transactions within PeopleSoft and related systems, ensuring the accuracy, timeliness, confidentiality, and integrity of employee information throughout the employment lifecycle.

This position supports all aspects of employee personnel administration, including onboarding, pay rate changes, status changes, department transfers, reporting structure modifications, and terminations. Responsibilities include entering, reviewing, and validating personnel information in accordance with established policies and procedures; researching and resolving transaction discrepancies and system issues; and collaborating with Recruitment, Compensation, Benefits, and HRIS teams to ensure accurate and efficient processing of employee transactions.

Following an initial training and development period, generally within the first several months of employment, the Employment Specialist will progressively assume additional responsibilities associated with general Human Resources operations. These expanded duties include providing front-office support, responding to employee and applicant inquiries, assisting visitors and department leaders, coordinating new hire onboarding activities, maintaining confidential personnel records, and providing administrative support for various Human Resources functions. These responsibilities will be incorporated into the position as proficiency in the primary Employment Specialist duties is demonstrated and operational needs require.

The Employment Specialist is expected to maintain proficiency in both transactional and general Human Resources functions, providing flexible support across the department as needed. The position contributes to process improvement initiatives, promotes data integrity and compliance, and upholds University Health’s mission, vision, and commitment to Service Excellence through professional, courteous, and solution-focused interactions with employees, leaders, and team members.

Minimum Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• One (1) year or more of experience in Human Resources, administrative support, customer service, or a related field.
• Working knowledge of Human Resources principles, practices, and office procedures.
• Strong organizational, communication, and customer service skills.
• Demonstrated ability to prioritize multiple assignments while maintaining attention to detail.
• Ability to exercise sound judgment, maintain strict confidentiality, and work independently with minimal supervision.
• Proficiency with Microsoft Office applications and HR information systems is preferred.

Preferred Qualifications

• Experience in a healthcare or hospital Human Resources environment.

Why Join University Health?

• Support the mission of one of South Texas' premier academic health systems.
• Work alongside a collaborative and dedicated Human Resources team.
• Enjoy opportunities for career growth and professional development.
• Competitive compensation and comprehensive benefits package.
• Help create an outstanding experience for employees who make a difference every day.