Employment Screening Coordinator

Aston Carter; Hanover (MD); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short/Long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off / PTO

Job summary

Aston Carter is seeking an Employment Screening Coordinator for a contract role based in Hanover, MD. The position supports the Employment Screening function with administrative processing and vendor coordination.

Primary duties include handling high-volume emails, processing drug tests and medical records, and communicating candidate eligibility to field teams. On-site schedule is 8:00 AM–5:00 PM EST, with some weekend flexibility; compensation ranges from $20.00 to $22.00 per hour.

Qualifications

• Experience in Human Resources, HR assistant roles, or administrative support.
• Background in employee screening and employee relations is desirable.
• Experience with reporting, particularly using Excel.

Responsibilities

• Assist the Employment Screening function with guidance and administrative processing.
• Review, research, and respond to high-volume emails related to employment screening.
• Process drug test exception and medical record requests.
• Review and process Non-DOT safety sensitive results.
• Coordinate drug and medical screening processes with vendors.
• Mail non-negative notices for positive drug tests and vet medical marijuana cards.
• Distribute inbound HR Matters emails to appropriate teams.
• Communicate candidate eligibility and required actions to field teams.
• Respond to field offices or corporate partners on screening questions.
• Liaise between OpCo field offices, partners, and screening vendors.
• Provide daily and weekly reporting to operating companies.
• Assist with ad-hoc projects and administrative duties.
• Complete COVID client attestations.
• Mail non-negative results as required by state law.

Skills

Initiative

Problem solving

Attention to detail

Customer service

Communication

MS Excel

MS Word

Outlook

Team player

Education

Experience in HR or HR assistant roles

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Title: Employment Screening CoordinatorJob Description

Responsibilities

• Assist the Employment Screening functional department with guidance and administrative processing.


• Review, research, and respond to high-volume alias emails related to employment screening, including pre-employment, post-accident/reasonable suspicion drug screening, and occupational health screenings.


• Review and process drug test exception requests and medical record requests.


• Review and process Non-DOT safety sensitive results.


• Support and coordinate various drug and medical screening processes, including scheduling and medical screening package setup with vendors.


• Mail non-negative notices for positive drug test results and vet and approve medical marijuana cards.


• Review, respond to, or distribute all incoming Team alias emails within HR Matters.


• Effectively communicate a candidates eligibility and any required actions to field support groups.


• Respond to field offices or corporate partners via phone or email regarding pre-employment screening questions, clinic issues, or general queries.


• Act as a liaison between OpCo field offices, corporate partners, and employment screening vendors.


• Provide regular reporting to operating companies on a daily and weekly basis.


• Assist with ad-hoc projects, tasks, and administrative duties as needed.


• Complete COVID client attestations.


• Mail non-negative results as required by state law.

Essential Skills

• Strong initiative and willingness to make changes and drive accountability.


• Excellent problem-solving and work prioritization/multi-tasking skills.


• Strong attention to detail.


• Exceptional customer service skills.


• Ability to communicate effectively at all levels of the organization, both written and verbal.


• Proficiency in Microsoft Excel, Word, and Outlook.


• Ability to work effectively in a team-oriented environment.

Additional Skills & Qualifications

• Experience in Human Resources, HR assistant roles, or administrative support.


• Background in employee screening and employee relations.


• Experience with reporting, particularly using Excel.

Work Environment

This position requires on-site presence from Monday to Friday, with a standard schedule of 8:00 AM to 5:00 PM EST. Flexibility for weekend hours may be requested if needed. The work environment is team-oriented, open, and honest.

Job Type & Location

This is a Contract position based out of Hanover, MD.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision


• Critical Illness, Accident, and Hospital


• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available


• Life Insurance (Voluntary Life & AD&D for the employee and dependents)


• Short and long-term disability


• Health Spending Account (HSA)


• Transportation benefits


• Employee Assistance Program


• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Hanover, MD.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Hanover,MD.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.