Recruiting Assistant

Aston Carter; Seattle (WA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Disability & life insurance

Job summary

Aston Carter is seeking a Recruiting Assistant in Seattle to support a fast-paced recruiting team. You will coordinate interviews, maintain candidate records, and drive the candidate experience across the interview process.

With a focus on organization and collaboration, you will work with recruiters and internal partners to streamline scheduling and communications, ensuring timely updates and professional interactions with candidates.

Qualifications

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience working in recruiting, talent acquisition, or hiring support functions.
• Experience in administrative coordination or similar administrative support roles.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using applicant tracking systems (ATS) or similar recruiting systems.
• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.
• Effective written and verbal communication skills.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens and coordinate travel logistics when needed.
• Update candidate records and job postings in ATS and recruiting systems.
• Confirm new hires in recruiting systems and support related administrative steps.
• Provide timely follow-up to candidates via phone and email.
• Track recruiting activities and prepare weekly status reports.
• Coordinate post-interview debrief meetings and distribute materials.
• Identify opportunities to improve candidate experience and scheduling efficiency.
• Assist with other recruiting activities and projects as needed.
• Collaborate with recruiters and internal partners for consistency across processes.
• Maintain professionalism and customer focus with candidates and stakeholders.

Skills

Recruiting coordination

Recruiting/talent acquisition

Administrative coordination

Microsoft Word

Excel

PowerPoint

ATS systems

Scheduling

Written and verbal communication

Education

Bachelor's degree

Tools

ATS

Microsoft Word

Excel

PowerPoint

Job description

Job Title: Recruiting Assistant

Job Description

The Recruiting Assistant works closely with a team of recruiters in a fast-paced recruiting organization to support the full interview process and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting activities, maintaining accurate candidate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for someone who enjoys organization, thrives in a dynamic environment, and wants to broaden their experience within a top-tier talent acquisition function.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.

• Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and up-to-date information.

• Confirm new hires in the recruiting systems and support the completion of related administrative steps.

• Provide timely follow-up correspondence to candidates via phone and email to keep them informed of their recruiting status.

• Track recruiting activities and prepare weekly reports summarizing candidate status and pipeline progress.

• Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.

• Identify and recommend opportunities to improve the overall candidate experience and increase scheduling efficiency.

• Assist with the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition team.

• Collaborate with recruiters and internal partners to ensure a smooth and consistent process across all recruiting activities.

• Maintain a high level of professionalism and customer focus when interacting with candidates, hiring managers, and external partners.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.

• Experience working in recruiting, talent acquisition, or hiring support functions.

• Experience in administrative coordination or similar administrative support roles.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Experience using applicant tracking systems (ATS) or similar recruiting systems.

• Strong scheduling skills with the ability to manage multiple calendars and competing priorities.

• Effective written and verbal communication skills.

• Bachelors degree.

Additional Skills & Qualifications

• Superb customer focus with a strong commitment to delivering a positive candidate experience.

• Excellent attention to detail and strong organizational skills.

• Strong oral and written communication skills, including professional email and phone etiquette.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Comfort collaborating with internal and external stakeholders at various levels.

• Enthusiasm for supporting recruiting operations and helping build a high-performing organization.

Work Environment

The role operates within a fast-paced, dynamic recruiting organization that emphasizes collaboration, responsiveness, and a high level of service to candidates and hiring teams. You will work closely with recruiters, hiring managers, and other internal partners, primarily using applicant tracking systems, Microsoft Word, Excel, and PowerPoint to manage schedules, track activities, and maintain candidate records. The environment requires frequent context switching, quick responses to changing priorities, and comfort with handling multiple scheduling and coordination tasks simultaneously. Professional attire is expected when interacting with candidates and stakeholders, particularly during on-site or video-based interview coordination.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Seattle, WA.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Seattle,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.