Employment/Recruiting Coordinator

Strategic Staffing Solutions; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Strategic Staffing Solutions seeks an experienced Employment/Recruiting Coordinator to support onboarding operations and deliver a positive new hire experience. This role coordinates onboarding activities, ensures compliance with policies and federal regulations, and maintains accurate employee data throughout the hiring process.

The Coordinator serves as a liaison between candidates, recruiters, hiring managers, HR teams and external vendors to ensure a smooth transition from offer to

Qualifications

• 2+ years of progressive experience in onboarding, recruiting coordination, HR operations, or a related field.
• Proctoring Exams
• Hands-on experience with I-9 verification and E-Verify processes
• Pre-employment onboarding activities
• Strong organizational skills and data accuracy
• Excellent customer service and communication skills

Responsibilities

• Coordinate onboarding activities for new hires from pre-employment through orientation.
• Ensure timely completion of onboarding requirements including I-9 verification and E-Verify.
• Manage onboarding workflows and communications to ensure a smooth experience for candidates.
• Partner with Talent Acquisition and hiring managers to facilitate first-day experiences.
• Schedule orientation sessions and onboarding events.

Job description

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

Job Title: Employment/Recruiting Coordinator

Duration:

12-Month Contract

Position Overview

We are seeking an experienced Employment/Recruiting Coordinator to support onboarding operations and deliver an exceptional new hire experience. This role is responsible for coordinating critical onboarding activities, ensuring compliance with company policies and federal employment regulations, and maintaining accurate employee data throughout the hiring process.

The Employment Coordinator serves as a key liaison between candidates, recruiters, hiring managers, HR teams, and external vendors to ensure a seamless transition from offer acceptance through onboarding. This position plays a vital role in supporting operational efficiency, maintaining compliance standards, and creating a positive first-day and first-week experience for new hires.

Required Qualifications

• 2+ years of progressive experience in onboarding, recruiting coordination, HR operations, or a related field.
• Proctoring Exams
• Hands-on experience with:
• I-9 verification
• E-Verify processes
• Pre-employment onboarding activities
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent customer service skills and the ability to work effectively with candidates, employees, and leadership.
• Strong written and verbal communication skills.
• Experience working in a fast-paced, highly collaborative environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and commitment to data accuracy.

Top Skills

• I-9 Onboarding & Employment Verification (2+ years)
• Exam Proctoring/Testing Coordination (2+ years)
• Organization, Customer Service, and Multitasking in a Fast-Paced Environment (2+ years)

Key Responsibilities

• Coordinate and execute onboarding activities for new hires from pre-employment through orientation.
• Ensure timely completion of onboarding requirements, including I-9 verification, employment eligibility documentation, and pre-employment screenings.
• Manage onboarding workflows and communications to ensure a smooth and positive experience for candidates.
• Partner with Talent Acquisition and hiring managers to facilitate successful first-day and first-week experiences.
• Schedule and coordinate orientation sessions, onboarding events, and required onboarding activities.

Compliance & HR Operations

• Conduct I-9 verification and support E-Verify processes in compliance with federal regulations.
• Ensure all onboarding activities adhere to company policies, procedures, and regulatory requirements.
• Maintain confidentiality when handling sensitive employee and candidate information.
• Monitor completion of required onboarding documents and escallate issues when necessary.
• Maintain accurate employee records and data integrity across HR systems.

Stakeholder Collaboration

• Serve as a primary point of contact for new hires, recruiters, hiring managers, and business stakeholders.
• Collaborate with cross-functional HR teams to ensure consistency in onboarding practices and communications.
• Coordinate with external vendors to support pre-employment and onboarding processes.
• Resolve onboarding-related issues and provide timely updates to stakeholders.

Process Improvement & Reporting

• Track onboarding metrics and analyze data to identify trends and opportunities for improvement.
• Recommend and implement process enhancements that improve operational efficiency and the new hire experience.
• Monitor onboarding feedback and support continuous improvement initiatives.
• Identify and address process gaps to improve service delivery and compliance outcomes.

Preferred Qualifications

• Knowledge of onboarding best practices and HR compliance requirements.
• Experience supporting high-volume onboarding operations.
• Proven ability to analyze data and drive process improvements.

Required Technology Skills

Candidates should be proficient with:

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)