Employment and Training Administrator

JobAps; Wilmington (DE); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Telework eligibility

Job summary

JobAps is seeking an Employment and Training Administrator to manage the MIS Unit and oversee performance reporting, case management administration, and division HR functions. The role represents the division at Workforce Development Board meetings and other partner gatherings, delivering information and leadership.

The position requires experience in program administration, policy development, budgeting, and staff supervision, with responsibilities spanning planning, monitoring, and reporting

Qualifications

• Experience in health or human services program administration, including planning and evaluating programs.
• Budget management experience and ability to monitor expenditures within appropriations.
• Three years developing policies and procedures.
• Experience supervising staff, including planning, assigning, and evaluating work.

Responsibilities

• Establishes objectives and priorities for employment and training programs in line with laws and goals.
• Directs and evaluates staff and provides administrative guidance.
• Reviews programs for regulatory compliance and updates policies as needed.
• Assesses impact of new federal legislation and drafts proposals or procedures.
• Advise on feasibility and efficiency of policy changes and program operations.
• Participates in budget planning and monitors funding allocations and expenditures.
• Interprets federal/state employment laws for staff and others.
• Prepares statistical and narrative reports of division activities.
• Makes presentations to employers, groups, unions, and legislators.
• Coordinates data processing activities and evaluates requests for implementation.

Skills

Policy development

Staff supervision

Budget management

Program administration

Performance reporting

Job description

Summary Statement

This Employment and Training Administrator role will manage and oversee the Management Information Systems (MIS) Unit for the division. The incumbent manages performance reporting, administration of the division’s case management system, and division human resources functions. This position represents the division and presents information at Workforce Development Board meetings, Leadership and partner meetings, division trainings, and to the federal Employment and Training Administration.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Establishes objectives and priorities for employment and training programs in accordance with state and federal laws, operational needs and organizational goals and objectives; develops monitoring mechanisms.
• Plans, directs, controls and evaluates the work of staff and provides administrative guidance.
• Reviews existing and proposed division programs and participates in the revision of same to ensure compliance with federal and/or state regulations.
• Analyzes new or revised federal employment and training legislation to determine impact on existing state laws and current programs, procedures and policies; assists Division Director in drafting state legislative proposals and develop new or modifies existing policies and procedures to implement changes resulting from legislative requirements.
• Assists Division Director in planning, developing, coordinating and implementing division policies and procedures by providing input on the feasibility of implementation and impact on current program operations; recommends alternative methods or modifications to improve the efficiency of operations and effectiveness of programs.
• Participates in the preparation of division's program and budget plan by reviewing and analyzing funding allocations for personnel, equipment and contractual services to ensure compliance with federal guidelines and state regulations; monitors expenditures through review of internal reports to ensure efficient and appropriate use of funds.
• Interprets federal and state employment and training laws for staff and other agency personnel.
• Prepares statistical and narrative reports of section activities.
• Makes presentations before employers, groups, unions and state legislature regarding employment and training programs.
• May coordinate divisions' data processing activities with department's data processing unit: reviews and evaluates data processing requests received from various sections to determine feasibility of implementation based on federal and/or state requirements, cost effectiveness, and improvement to division's operations and delivery of services.

Job Requirements

JOB REQUIREMENTS for�Employment and Training Administrator

• Six months experience in�health or human services program administration such as overseeing and directing the development, implementation and evaluation of health or human services programs and services; planning and establishing short and long range program goals and objectives. Providing advice to other agency organizational units through consultation.
• Six months experience in budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.
• Three years experience in developing policies�and procedures.
• Six months experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.

Additional Posting Information

The State of Delaware recognizes the value of�telework and flexible working schedules.�This position is eligible for Telework according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. � It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.� For education and training, list name of educational provider, training course titles and summary of course content.�� Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.� Please keep your contact information current.� You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at�StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.�

Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting�delawarerelay.com.�

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.�