Employee Recruitment Specialist (Confidential/Supervisory Group)

Applitrack; San Jose (CA); On-site; USD 45,000 - 56,000; Full time

Job summary

Confidential/Supervisory Group seeks an Employee Recruitment Specialist to coordinate recruitment, candidate selection, interviews, and onboarding for certificated and classified staff at the District Service Center.

The role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced setting with ongoing communication with applicants, staff, and administrators.

Qualifications

• Equivalent to graduation from high school with post-secondary coursework in HR or related field.
• Three years of office support experience; HR or school district/public agency experience desirable.
• Ability to handle confidential information and maintain records securely.

Responsibilities

• Coordinate recruitment and hiring processes for certificated and classified staff.
• Prepare job postings, eligibility lists, and candidate records.
• Schedule examinations, interviews, and onboarding activities.
• Maintain confidential onboarding records and support credentialing processes.
• Assist with Live Scan/fingerprinting, TB clearance, and required trainings.

Skills

Communication skills

Organizational skills

Confidentiality

Multitasking

Professional communication

Education

High school diploma with HR coursework

Tools

Word processing

Spreadsheets

Job description

Employee Recruitment Specialist (Confidential/Supervisory Group) JobID: 946

• Date Posted: 9/24/2026
• Location: BUSD District Service Center
• Closing Date: 10/04/2026

Employee Recruitment Specialist Position: Employee Recruitment Specialist Department: Human Resources Reports to: Assistant Superintendent, Human Resources Salary:$33.31 - $41.20 / per hour (6 steps) Length of Work Year:258days Employment Type:Full Time

Job Summary

Under general supervision, performs specialized technical duties supporting the District's human resources and personnel functions for certificated and classified employees. The Employee Recruitment Specialist coordinates recruitment, candidate selection, interviews, examinations, and onboarding activities for certificated and classified positions, substitute teachers and other District staffing needs. This position serves as a key point of contact for applicants, candidates, new employees, administrators, and District staff throughout the recruitment and hiring process. The position requires strong organizational skills, attention to detail, confidentiality, sound judgment, and the ability to manage multiple priorities and deadlines in a fast-paced environment.

Essential Duties

Recruitment & Hiring

• Coordinates recruitment and hiring processes for certificated and classified positions, substitute teachers, summer school/ESY programs, coaches, and other staffing needs.
• Prepares and maintains job postings, recruitment materials, eligibility lists, and candidate records.
• Communicates with applicants and candidates regarding application status, interviews, eligibility, and selection results.

Interview & Selection

• Coordinates and schedules written examinations, skills assessments, and oral interview panels.
• Prepares interview materials, calculates scores, communicates results, and maintains selection records.
• Coordinates the District's new-hire and onboarding process, including required documentation, Live Scan/fingerprinting, TB clearance, CPR, testing, and mandated training.
• Maintains accurate and confidential onboarding and personnel records and follows up with new employees and departments as needed.
• Assists applicants with credential applications and registrations and supports credential renewals and supplementary authorizations.
• Maintains fingerprinting records and coordinates confidential Live Scan processes.
• Provides support for various Human Resources functions and applies District policies, procedures, regulations, and collective bargaining provisions as appropriate.
• Performs other related duties as assigned.

Knowledge of

• Principles and practices of human resources, including recruitment, selection, and equal employment opportunity.
• Standard office practices, procedures, and records management.
• Standard English usage, spelling, grammar, and punctuation.
• Computer applications, including word processing and spreadsheet programs.
• Basic functions and duties associated with certificated and classified personnel.
• Laws, rules, regulations, and procedures related to personnel recruitment, placement, credentialing, and employment.
• Confidentiality requirements related to personnel and applicant information.

Ability to

• Learn, interpret, and apply laws, regulations, policies, procedures, and collective bargaining agreements related to assigned personnel functions.
• Coordinate multiple recruitment and hiring processes simultaneously.
• Organize work, prioritize competing assignments, and meet deadlines.
• Perform mathematical calculations accurately.
• Gather, analyze, and maintain information and prepare reports.
• Enter, retrieve, and modify computerized data accurately and efficiently.
• Exercise sound independent judgment within established guidelines.
• Maintain confidentiality when handling sensitive employee and applicant information.
• Communicate effectively and professionally with applicants, employees, administrators, interview panel members, and the public.
• Establish and maintain effective working relationships with a wide variety of individuals.
• Work effectively in a fast-paced environment with frequent interruptions and changing priorities.

Education & Experience

Education: Equivalent to graduation from high school supplemented by post-secondary coursework in human resources, business or public administration, public policy, or a related field.

Experience: Three years of office support experience. Experience in human resources and/or a school district or public agency setting is desirable.

**Candidates will be notified by email for application status/interview invitations