Employee-Owned Drafting Scheduler: Design Timelines

Lerch-Bates-Inc; Highlands Ranch (CO); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Lerch Bates is seeking a Drafting Scheduler in the United States (Colorado) to support designers with scheduling, tracking, and reporting. The role involves maintaining project calendars, processing work orders, coordinating with consultants, and generating status and efficiency reports.

The ideal candidate will have drafting experience and 0-2 years of administrative support or scheduling experience, with strong proficiency in Microsoft Office, SharePoint, and related tools.

Qualifications

• College degree or equivalent experience required.
• 0-2 years administrative support or scheduling role.
• Drafting experience required.
• Intermediate or advanced skills using software: Microsoft Office (Excel, Word, SharePoint, PowerPoint, etc.), MS Outlook, web-based applications, and databases.

Responsibilities

• Receive, record, and distribute Work Orders to Designers.
• Maintain online schedule of all active projects and coordinate scheduling with Designers.
• Enter project information in unit count spreadsheet, Designer calendars, and tracking software.
• QA/QC reviews: verify and provide corrections.
• Provide reports to evaluate Designer efficiencies and Deltek time input details.
• Provide completion analysis, late vs. on-time, and Designer accuracy reports.
• Assist Designers with file acquisition, downloads, and uploads.
• Solicit needed project information from consultants and clients.
• Request required project document access and provide updates to consultants.
• Coordinate drafting needs with Department Manager and Designers.
• Confirm scheduled completion dates with consultants.
• Assist Designers with minor drawing changes.
• Update completion schedule and master Trello log.
• Create activity reports – project status, projected completion date, and work projection report.
• Update schedules daily based on job status.
• Provide weekly updates via activity report to consultants.
• Reassign jobs to meet schedule requirements.
• Forecast and schedule upcoming week, month, and 90-day outlook.
• Provide weekly, monthly, and quarterly updates to EVP on drafting activities.
• Coordinate completion of urgent work and revision requests.
• Maintain software licensing information and renewal management.
• Load software updates.
• Maintain asset inventory and replacement schedule.
• Work with IT to ensure equipment replacements are timely.
• Maintain ADST Sharepoint site.
• Maintain Base Drawings, Layout Manual, and equipment information and database.
• Create and manage training process for new Designers.
• Organize and maintain shop drawing library.
• Maintain PTO schedules and accruals.
• Develop baseline hours for work hours for projects.
• Provide efficiency data for each designer.

Skills

Drafting experience

Scheduling

Administrative support

Communication

Attention to detail

Reporting

Microsoft Office

SharePoint

Excel

Outlook

PowerPoint

Web-based applications

Databases

Trello

Education

College degree or equivalent experience

Tools

Deltek

Microsoft Office

SharePoint

Excel

Outlook

PowerPoint

Web-based applications

Databases

Trello

Job description

Lerch Bates is seeking a Drafting Scheduler in the United States (Colorado) to support designers with scheduling, tracking, and reporting. The role involves maintaining project calendars, processing work orders, coordinating with consultants, and generating status and efficiency reports.

The ideal candidate will have drafting experience and 0-2 years of administrative support or scheduling experience, with strong proficiency in Microsoft Office, SharePoint, and related tools.