Drafting Scheduler

Lerch-Bates-Inc; Highlands Ranch (CO); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Lerch Bates is seeking a Drafting Scheduler in the United States (Colorado) to support designers with scheduling, tracking, and reporting. The role involves maintaining project calendars, processing work orders, coordinating with consultants, and generating status and efficiency reports.

The ideal candidate will have drafting experience and 0-2 years of administrative support or scheduling experience, with strong proficiency in Microsoft Office, SharePoint, and related tools.

Qualifications

• College degree or equivalent experience required.
• 0-2 years administrative support or scheduling role.
• Drafting experience required.
• Intermediate or advanced skills using software: Microsoft Office (Excel, Word, SharePoint, PowerPoint, etc.), MS Outlook, web-based applications, and databases.

Responsibilities

• Receive, record, and distribute Work Orders to Designers.
• Maintain online schedule of all active projects and coordinate scheduling with Designers.
• Enter project information in unit count spreadsheet, Designer calendars, and tracking software.
• QA/QC reviews: verify and provide corrections.
• Provide reports to evaluate Designer efficiencies and Deltek time input details.
• Provide completion analysis, late vs. on-time, and Designer accuracy reports.
• Assist Designers with file acquisition, downloads, and uploads.
• Solicit needed project information from consultants and clients.
• Request required project document access and provide updates to consultants.
• Coordinate drafting needs with Department Manager and Designers.
• Confirm scheduled completion dates with consultants.
• Assist Designers with minor drawing changes.
• Update completion schedule and master Trello log.
• Create activity reports – project status, projected completion date, and work projection report.
• Update schedules daily based on job status.
• Provide weekly updates via activity report to consultants.
• Reassign jobs to meet schedule requirements.
• Forecast and schedule upcoming week, month, and 90-day outlook.
• Provide weekly, monthly, and quarterly updates to EVP on drafting activities.
• Coordinate completion of urgent work and revision requests.
• Maintain software licensing information and renewal management.
• Load software updates.
• Maintain asset inventory and replacement schedule.
• Work with IT to ensure equipment replacements are timely.
• Maintain ADST Sharepoint site.
• Maintain Base Drawings, Layout Manual, and equipment information and database.
• Create and manage training process for new Designers.
• Organize and maintain shop drawing library.
• Maintain PTO schedules and accruals.
• Develop baseline hours for work hours for projects.
• Provide efficiency data for each designer.

Skills

Drafting experience

Scheduling

Administrative support

Communication

Attention to detail

Reporting

Microsoft Office

SharePoint

Excel

Outlook

PowerPoint

Web-based applications

Databases

Trello

Education

College degree or equivalent experience

Tools

Deltek

Microsoft Office

SharePoint

Excel

Outlook

PowerPoint

Web-based applications

Databases

Trello

Job description

Department: Vertical TransportationLerch Bates is seeking a Drafting Scheduler with exceptional organizational skills and the ability to thrive in a fast-paced environment. The Drafting Scheduler works closely with our team of designers to create design schedules, assist with communicating essential information to other members of our company to ensure projects run smoothly and keep track of project progress. If you have previous drafting experience and strong administrative skills, this could be the role for you!Become an Employee-OwnerOne of the biggest advantages of working at Lerch Bates is that we are 100% employee-owned through our Employee Stock Ownership Plan (ESOP).Unlike many companies that offer only a salary and retirement plan, eligible employees receive company-funded ESOP shares at no cost to them as part of their long-term retirement benefits.As Lerch Bates grows, employee-owners share in the company's success. For many employees, the ESOP becomes one of the most valuable financial benefits of their career by helping build meaningful long-term wealth in addition to their salary and traditional 401(k).When you join Lerch Bates, you are not just building better buildings. You also have the opportunity to build your financial future alongside the company's success.About Lerch Bates:Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.We are 100% employee-owned through our ESOP. That means when the company succeeds, our employee-owners share in that success. It's more than a retirement benefit—it's an ownership mindset backed by the opportunity to build long-term financial value while helping shape the future of the company.What You’ll Do:The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.Receive, record, and distribute Work Orders to Designers.Maintain online schedule of all active projects and coordinate scheduling with Designers.Enter project information in unit count spreadsheet, Designer calendars, and tracking software.Manage and verify QA/QC reviews are complete and corrections are provided.Provide reports to evaluate Designer efficiencies. Provide reports from Deltek, including time input details, OT analysis, and WEX charge reports. Provide completion analysis, late vs. on-time, and Designer accuracy reports.Assist Designers with file acquisition, downloads, and uploads. Solicit needed project information from consultants and clients. Request required project document access.Provide consultants with email updates detailing project progress, revisions, milestones, revision completion, and correspondence with clients.Receive, log, review, and process drafting Work Orders.Coordinate drafting needs with the Department Manager and Designers.Confirm scheduled completion dates with consultants. Assist Designers with minor drawing changes.Update completion schedule and master Trello log.Create activity reports – project status, projected completion date, and work projection report. The work projection report is a spreadsheet that provides details by Consultant on WO receipt, WO processing, milestone schedule dates, status, initial draw, revisions, work and phase start dates, dues dates, projected completion dates, and milestone completions.Update schedules daily, based on job status.Provide weekly updates via activity report to consultants on all projects and status. Talk with every consultant and provide active project status reports for all projects.Reassign jobs to meet schedule requirements.Forecast and schedule upcoming week, month, and 90-day lookout schedule.Provide weekly, monthly, and quarterly updates to EVP on area drafting activities.Coordinate completion of urgent work and revision requests.Maintain software licensing information, expiration, and renewal management, and arrange payments. Load software updates.Maintain asset inventory and replacement schedule. Work with IT to ensure equipment replacements are timely.Clean and maintain the ADST Sharepoint site.Maintain Base Drawings, Layout Manual, and equipment information and database with guidance from supervisor.Create and manage training process for new Designers.Organize and maintain shop drawing library.Maintain and post PTO schedules, monitor PTO accruals, and personal days required.Develop baseline hours for work hours for projects to assist with scheduling. Provide efficiency data for each designer: hours/unit, hours/project, revision hours, and error data.What You’ll Bring:College degree or equivalent experience required.0-2 years administrative support or scheduling role.Drafting experience required. Complete simple drafting revisions.Intermediate or advanced skills using software: Microsoft Office (Excel, Word, SharePoint, PowerPoint, etc.), MS Outlook, web-based applications, and databases.Why Work with Lerch Bates?Competitive base salary of $00 - $00 per year, based on experience, qualifications, and locationAnnual performance-based bonus opportunity, with target incentive levels varying by position and based on individual and company performance.100% Employee-Owned ESOP (company-funded retirement benefit that allows eligible employees to share in the company's long-term success)Health, dental, and vision insurancePaid time off (starting at 17 days annually)10 paid holidays401(k) with 6% employer matchPaid parental leaveProfessional development and tuition reimbursementEmployee assistance and wellness programsCore ValuesOwnership • Community • Integrity • Respect • OptimismWorking Environment:This position is primarily performed in a professional office or remote office environment with regular use of computers and standard office equipment. Occasional travel for meetings, training, conferences, or company events may be required depending on business needs.Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.Physical Demands:This position requires prolonged periods of sitting while working at a computer, along with frequent use of hands and fingers for typing and operating office equipment. Employees regularly communicate in person, by telephone, and through virtual meeting platforms.Occasional standing, walking, bending, and lifting or carrying office materials weighing up to 20 pounds may be required.Mental Demands:This position requires strong organizational, analytical, and communication skills. Employees must be able to prioritize multiple assignments, maintain attention to detail, meet deadlines, and adapt to changing business priorities.The role requires sound judgment, professionalism, problem-solving abilities, confidentiality, and effective collaboration with colleagues, clients, and external partners.Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.