Special Event Coordinator

Mt. Washington Pediatric Hospital; Phoenix (AZ); On-site; USD 74,501,000 - 80,231,000; Full time

Benefits offered by this job

ESOP

Job summary

M Culinary Concepts is seeking a detail-oriented Special Events Coordinator to join our Phoenix team. You will support planning, administrative tasks, client communications, and onsite event execution, with opportunities to independently manage smaller client programs.

The role emphasizes hospitality, organization, and cross-functional collaboration, building a career in catering and events within a fast-paced environment.

Qualifications

• Experience in catering, hospitality, food & beverage, events or related environment.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines in fast-paced environment.

Responsibilities

• Create and update event files: BEOs, menus, guest counts, and dietary details.
• Prepare client-facing menus, signage, and event materials.
• Maintain event files, trackers, and planning documents accurately.
• Coordinate meetings, site visits, and track actions and deadlines.
• Collaborate with Culinary, Operations, Marketing, Finance, and Project Management.
• Serve as primary contact for assigned clients and manage small events.

Skills

Hospitality mindset

Organized

Communication

Multitasking

Team collaboration

Tools

Microsoft Office

Excel

PowerPoint

Caterease

Canva

Job description

• Location 20645 N 28TH ST,Phoenix, AZ, 85050,United States
• Base Pay $26.00 - $28.00 / Hour
• Other Compensation ESOP
• Employee Type Full-time

Contact information

• Name Human Resources
• Phone [phone]

Description

Special Events Coordinator

M Culinary Concepts is seeking an organized, energetic, and hospitality-minded Special Events Coordinator to join our dynamic team. As an award-winning catering company based in Phoenix, AZ, we believe our people are the foundation of our success.

About the Role

We're looking for a Special Events Coordinator who loves bringing details together, working with people, and being part of creating incredible events. This role provides planning, administrative, client, and onsite support to our Special Events team while offering the opportunity to grow into independently managing assigned clients and smaller events.

If you're highly organized, thrive in a fast-paced environment, and want to build your career in catering and special events, we'd love to meet you.

What You'll Do

As our Special Events Coordinator, you'll play an important role in helping our events come together from planning through execution by:

• Creating and updating BEOs, menus, guest counts, service details, dietary information, equipment, and other event information
• Preparing client-facing menus, signage, event binders, and other event materials
• Keeping event files, spreadsheets, trackers, and planning documents organized and accurate
• Coordinating meetings and site visits and tracking important decisions, action items, and deadlines
• Working closely with Culinary, Operations, Marketing, Finance, and Project Management to ensure event details are aligned
• Serving as the main point of contact for assigned clients and communicating event details, menus, deadlines, and enhancements
• Independently coordinating smaller events as assigned
• Tracking client agreements, deposits, payments, guest counts, and other required information
• Providing onsite event support and helping troubleshoot day-of-event needs
• Helping improve department templates, checklists, trackers, and processes

We're Looking For Someone Who Is

• Passionate about hospitality and creating exceptional experiences
• Highly organized with strong attention to detail
• A great communicator who enjoys working with both clients and internal teams
• Able to manage multiple projects, details, and deadlines at once
• Proactive and comfortable taking ownership of responsibilities
• A problem solver who can adapt when plans change
• Positive, approachable, and committed to excellent customer service
• Comfortable working independently while knowing when to ask questions or escalate concerns
• A true team player who enjoys collaborating across departments

M Culinary Concepts: Where Food is Fun!

At M Culinary Concepts, we're a passionate team dedicated to creating exceptional food and beverage experiences while fostering an engaging workplace. Guided by our core values — Inspiring Passion, Service to Others, Humbly Confident, and Making Huge Fun — we believe in working hard, supporting one another, and celebrating our successes together. If you thrive in a collaborative, fast-paced culture, you'll fit right in.

The Perks You Deserve:

As an employee-owner, you'll enjoy a sweet benefits package including medical, dental, vision insurance, a 401(k) match, and daily grab-and-go lunches made by our amazing chefs! Plus, you'll stay connected with our internal app and experience the ownership spirit that makes M Culinary so special.

What We Need From You:

• Experience in catering, hospitality, food & beverage, special events, or a related environment preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills.
• Strong customer service and hospitality mindset
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams
• Experience with Caterease, Canva, or similar event planning/design systems preferred
• Ability to work independently and take increasing ownership of assigned clients and events
• Flexibility to work early mornings, evenings, weekends, and extended event days as needed
• Willingness to travel for events as neededAbility to lift 20+ lbs. and work on your feet for extended periods

Ready to Join the M Culinary Concepts Team?

If you're passionate about events, hospitality, and creating experiences that surpass expectations — and you're looking for an opportunity to grow your career while being part of an incredible team — we'd love to hear from you!

Apply today using our quick and mobile-friendly application.