Employee Onboarding Specialist

Healthbridge Staffing; United States; Remote; USD 30,000 - 47,000; Part time

Job summary

Healthbridge Staffing is seeking an outgoing, detail-oriented Employee Onboarding Specialist to join our Transition Team in a PRN capacity. This role supports the candidate and new hire experience from offer through day one, collaborating across HR, hiring managers, and facilities.

The ideal candidate will manage multiple onboarding workflows, maintain accurate records in HRIS/ATS, and provide proactive communications to candidates and stakeholders in a fast-paced, mission-driven environment.

Qualifications

• Associate’s or Bachelor’s degree in HR, Business, Communications, or related field preferred.
• 3–5 years onboarding, pre-employment processing, HR operations experience.
• Healthcare, nonprofit, education, or mission-driven environments experience preferred.

Responsibilities

• Serve as primary contact for candidates throughout onboarding, ensuring timely, clear communication.
• Manage multiple onboarding workflows and track progress for pre-employment and onboarding steps.
• Support onboarding during acquisitions and organizational transitions across facilities.

Skills

Attention to detail

Communication

Organization

Customer service

Education

Bachelors in HR/Business

Tools

HRIS

ATS

Job description

Healthbridge Staffing is seeking an outgoing, detail-oriented, and self‑motivated Employee Onboarding Specialist to join our Transition Team in a PRN capacity. This role is instrumental in shaping the candidate and new hire experience—from offer acceptance through the first days of employment.

Why Join Healthbridge Staffing?

• Play a critical role in ensuring successful employee onboarding and transitions across the organization
• Make a meaningful impact on the employee experience from day one
• Collaborate with a cross‑functional Transition Team during acquisitions and organizational growth
• Remote work environment with required travel
• Competitive compensation and opportunities for professional development

The Employee Onboarding Specialist ensures a smooth, welcoming, and well‑coordinated onboarding process by managing pre‑employment activities, maintaining system accuracy, and serving as a trusted point of contact for candidates, hiring managers, and HR partners.

This position plays a key role during periods of growth, acquisition, and organizational transition, helping reinforce the company's reputation as a mission‑driven and people‑first employer.

Key Responsibilities

Employee Onboarding & Coordination

• Serve as the primary point of contact for candidates throughout the onboarding process, providing timely, clear, and supportive communication.
• Manage multiple onboarding workflows simultaneously, tracking progress across all pre‑employment and onboarding steps.
• Support onboarding during acquisitions and organizational transitions, while providing ongoing onboarding support for new hires across assigned facilities.
• Coordinate and collect required pre‑employment documentation, including background checks, references, state‑mandated screenings, and role‑specific credentials.
• Troubleshoot onboarding issues and provide guidance to candidates and internal stakeholders.
• Communicate onboarding status updates to candidates, hiring managers, and HR partners to ensure alignment.
• Support New Hire Orientation and help deliver a consistent, positive onboarding experience.
• Guide new hires in becoming familiar with Hill Valley’s culture, policies, systems, and key contacts.
• Anticipate onboarding volume and recommend process improvements to maintain efficiency and consistency.

HRIS, Systems & Data Management

• Utilize HRIS, ATS, and related onboarding platforms to manage onboarding workflows and documentation.
• Maintain accurate, compliant, and up‑to‑date employee and candidate records.
• Monitor onboarding metrics and identify trends or opportunities for continuous improvement.
• Develop, update, and maintain onboarding resources, templates, and documentation to support consistency across locations and transitions.

Qualifications & Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field strongly preferred; equivalent experience will be considered.
• 3–5 years of experience in onboarding, pre‑employment processing, HR operations, or a related function.
• Experience in healthcare, nonprofit, education, or other mission‑driven environments strongly preferred.
• Proven ability to manage multiple workflows with strong attention to detail and follow‑through.
• Experience communicating with candidates or customers in a professional, service‑oriented environment.
• Proficiency with HRIS, ATS, or other digital tracking systems.
• Strong organizational skills and ability to prioritize in a fast‑paced, deadline‑driven environment.
• Collaborative mindset with a commitment to creating inclusive, positive onboarding experiences.

We are committed to maintaining a diverse and inclusive workplace. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, ethnicity, gender, gender identity, age, disability or protected veteran status. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for our job opportunities.