Employee Coordinator

Kids First; Montvale (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Kids First is seeking an Employee Coordinator to support the employee lifecycle from onboarding to offboarding, maintaining accurate records, and ensuring policy compliance. You will partner with employees, managers, and internal teams to deliver efficient workforce support and a positive employee experience.

The role requires 1–3 years of HR or payroll experience, strong organizational and communication skills, and proficiency with Microsoft Office and HR technology.

Qualifications

• 1–3 years of HR, administrative, payroll, or employee services experience.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and HR technology.
• High School Diploma or equivalent (Required).
• Associate's or Bachelor's degree in HR, Business Administration, or related field (Preferred).

Responsibilities

• Coordinate new hire onboarding, including employment documentation, HRIS setup, background checks, and orientation.
• Manage employee offboarding, including separation documentation, final payroll coordination, and record updates.
• Maintain accurate employee records and process status changes, employment verifications, and HR documentation.
• Support benefits enrollment, leave administration, and employee inquiries.
• Ensure compliance with employment laws, recordkeeping requirements, and internal policies.
• Assist with workers' compensation, unemployment claims, payroll support, audits, and workforce reporting.
• Maintain HRIS, payroll, and workforce management systems while identifying opportunities to improve administrative processes.

Skills

HR experience

Organizational skills

Communication skills

Multitasking

Microsoft Office

HR technology

Education

High School Diploma or equivalent

Associate's or Bachelor's degree in HR or related field

Tools

HRIS

Payroll software

Job description

The Employee Coordinator supports the employee lifecycle from onboarding through offboarding by managing employment records, coordinating HR administrative processes, and ensuring compliance with company policies and employment regulations. This role partners with employees, managers, and internal teams to provide efficient workforce support and a positive employee experience.

Key Responsibilities

• Coordinate new hire onboarding, including employment documentation, HRIS setup, background checks, and orientation
• Manage employee offboarding, including separation documentation, final payroll coordination, and record updates
• Maintain accurate employee records and process status changes, employment verifications, and HR documentation
• Support benefits enrollment, leave administration, and employee inquiries
• Ensure compliance with employment laws, recordkeeping requirements, and internal policies
• Assist with workers' compensation, unemployment claims, payroll support, audits, and workforce reporting
• Maintain HRIS, payroll, and workforce management systems while identifying opportunities to improve administrative processes

Qualifications

Required

• High School Diploma or equivalent
• 1–3 years of HR, administrative, payroll, or employee services experience
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office and HR technology

Preferred

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
• Experience with onboarding, HRIS, payroll, or PEO, staffing, healthcare, or multi-client environments

Core Competencies

• Organization & Time Management
• Attention to Detail
• Communication
• Customer Service
• Confidentiality
• Problem Solving
• Adaptability
• Compliance & Recordkeeping
• Teamwork

Disclaimer

This job description outlines the primary responsibilities of the role and is not intended to be an exhaustive list of duties. Additional responsibilities may be assigned as business needs require.