Employee Benefits Coordinator

ICL Texas; Spring (PA); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Health insurance after 90 days

401K after 1 year

Vacation accrual after 90 days

Daytime work hours

Job summary

Integrated Community Services is seeking an HR administrator to support payroll and benefits, including 401K contributions, open enrollment, and ACA compliance. The role requires attention to detail and the ability to manage multiple HR tasks in a fast-paced environment.

The position is based at the Corporate Office in Spring, TX, with typical day shifts and full-time hours. Prior experience with Paycom and benefits administration is preferred.

Qualifications

• Minimum 1 year of office experience required.
• Proficient in Excel, Word, and Outlook.
• Ability to work in a fast-paced environment with high accuracy.

Responsibilities

• Process 401K contributions and generate reports for payroll systems.
• Set up and monitor open enrollment in Paycom; notify employees in advance.
• Conduct annual 401K plan audits and maintain compliance.
• Monitor ACA dashboards and related data in Paycom monthly.
• Enroll and terminate health insurance; manage COBRA/BCBS entries.
• File quarterly reports to the Department of Labor and manage wage verifications.
• Prepare and file required EEOC and OSHA related documentation.
• Support payroll as a back-up and assist with related duties.

Skills

Office experience

Excel

Word

Outlook

Attention to detail

Multi-tasking

Teamwork

Education

High School

Tools

Paycom

Transamerica Retirement Website

Excel (advanced)

Job description

Job Details

• Job Location: Corporate Office - Spring, TX 77389
• Position Type: Full Time
• Education Level: High School
• Salary Range: $15.00 - $17.00
• Travel Percentage: None
• Job Shift: Day
• Job Category: Human Resources

Integrated Community Services house and serve over 300 individuals with intellectual disabilities statewide in group homes, natural-residential settings, and in the foster care model from six regional satellite offices.

Responsibilities

• 401K Enter contributions, generate report, and upload contributions to Transamerica Retirement Website for 401K (bi-weekly)
• Set up, monitor, and adjust open enrollment in Paycom online HR software to notify employees 1 month before open enrollment for 401K (Semi Annual)
• 401K Plan Audit (Annual)
• Affordable Care Act
• Monitor and adjust Affordable Care Act Dashboard in Paycom system (Monthly)
• Monitor Series Codes for Affordable Care Act for accuracy for current and new employees in Paycom system (Monthly)
• Health Insurance
• Set up, monitor, and adjust open enrollment in Paycom system to notify employees 1 month before (Annual)
• Enroll and terminate health insurance, add eligible employees to COBRA & BCBS via online portal and Paycom system (Daily)
• Department of Labor
• File and Submit Multiple Worksite Filing to Department of Labor (Quarterly)
• Verification of Wages from Department of Labor via online portal (Weekly When Needed)
• EEOC Filing Report Export from Paycom system and import to Department of Labor (Annual)
• FMLA Send out FMLA Notices (Monthly)
• Track duration and ensure proper documentation is submitted by qualified employees (Monthly)
• Track payments made for employee portion of health insurance while out on leave (Monthly)
• OSHA Log/track and file OSHA 300 filing (Monthly)
• Employee Injury Reporting to Salus Management (Monthly)
• Compliance Posters (Annual)
• Texas Workforce Commission
• Update Texas Workforce Commission Status Log spreadsheet and track all claims to completion (Daily)
• Gather all paperwork associated with Texas Workforce Commission claims and Telephone Hearings (Daily)
• Write Cover Letter to Texas Workforce Commission (Daily)
• Paycom
• This position will also serve as the Payroll back up and will process payroll occasionally (Bi-Weekly)
• Employee Injuries Reporting workplace injuries to insurance carrier Following up with insurance carrier to ensure all paperwork is in order and claims processed properly
• This job includes these duties but is not limited to these duties.

Benefits

• Health insurance (after 90 days)
• 401K (after 1 year)
• Vacation Accrual after 90 days (80 hours 1 - 5 years of service, 120 hours after 5 years of service)
• Daytime work hours (8 am to 5 pm).

Qualifications

• Must have at least 1 year of office experience
• Proficient in Excel, Word, and Outlook
• Must have 1-year experience in Excel
• Must be able to work in a fast-paced environment
• Extremely organized and detail oriented
• Ability to multi-task
• Ability to Scan, Copy, and File
• Ability to meet high speed demands with extreme accuracy and efficiency
• 10 Key Punch
• Ability to work in a team-oriented environment
• Ability to work independently in a time sensitive environment
• Ability to make sound judgment calls

Integrated Community Services is an Equal Employment Opportunity Employer.