Emerging Project Manager – Manufacturing & Automation

Viking Masek Packaging Technologies; Oostburg (WI); On-site; USD 48,000 - 68,000; Full time

Job summary

Viking Masek Packaging Technologies seeks a detail-oriented Project Management Associate to support planning, coordination, and execution of packaging automation projects. You will work with project managers and cross-functional teams to maintain schedules, capture milestones, and ensure documentation stays accurate and compliant.

This role offers exposure to manufacturing operations and strong cross-team collaboration in a fast-paced environment.

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects.
• Proficiency in MS Office (Excel, Word, Outlook).
• Eagerness to learn and grow within a technical project management team.
• Strong attention to detail to ensure accurate documentation, schedules, and task tracking across multiple projects.
• Time management and prioritization to handle multiple tasks and deadlines in a fast-paced environment.
• Effective communication skills to relay project updates, coordinate meetings, and follow up with cross-functional teams and clients.
• Problem-solving mindset to identify bottlenecks or issues and escalate appropriately.
• Basic technical literacy to understand mechanical/electromechanical components.

Responsibilities

• Assist in creating and maintaining project schedules, timelines, and task trackers.
• Monitor project progress and update internal systems with key milestones and changes.
• Support the project team in maintaining alignment between departments on deliverables.
• Track key action items and follow up with stakeholders to ensure timely completion.
• Prepare and distribute meeting agendas, notes, and updates.
• Organize and maintain project files, including contracts, change orders, and technical drawings.
• Help compile progress reports, status updates, and dashboard summaries for internal and client use.
• Ensure all documentation meets internal quality and compliance standards.
• Support version control and documentation accuracy throughout the project lifecycle.
• Assist in preparing materials for factory acceptance tests (FATs) and site reports.
• Facilitate clear communication between internal teams and external stakeholders.
• Schedule and coordinate project meetings with customers and vendors.
• Ensure timely communication of project changes or concerns to the team.
• Support customer service in responding to project inquiries.
• Assist with tracking parts and materials related to timelines.
• Coordinate with purchasing and inventory to monitor availability and delivery of components.
• Prepare packing lists and shipping documentation for outgoing machines or assemblies.
• Follow up with vendors on order status or delays.
• Identify opportunities to improve project processes and documentation.

Skills

Manufacturing basics

MS Office

Attention to detail

Time management

Communication

Problem solving

Technical literacy

Tools

MS Project

Smartsheet

Job description

Viking Masek Packaging Technologies seeks a detail-oriented Project Management Associate to support planning, coordination, and execution of packaging automation projects. You will work with project managers and cross-functional teams to maintain schedules, capture milestones, and ensure documentation stays accurate and compliant.

This role offers exposure to manufacturing operations and strong cross-team collaboration in a fast-paced environment.