Project Management Associate

Viking Masek Global Packaging; Wisconsin; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Profit sharing

401(k) retirement savings plan

Paid vacation

Paid sick days

Generous holiday schedule

Job summary

Viking Masek Global Packaging is seeking a detail-oriented Project Management Associate in Wisconsin to support project planning, coordination, and execution. This role involves working with cross-functional teams to track progress, prepare reports, and maintain project documentation. Ideal candidates possess strong attention to detail, communication skills, and a willingness to learn. The position offers competitive compensation, profit sharing, a 401(k) plan, and generous time off policies.

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects.
• Eagerness to learn and grow within a technical project management team.
• Effective communication skills to relay project updates.

Responsibilities

• Assist in creating and maintaining project schedules and timelines.
• Organize and maintain project files including contracts and reports.
• Facilitate clear communication between teams and stakeholders.

Skills

Attention to detail

Communication skills

Time management

Problem-solving mindset

Tools

MS Office (Excel, Word, Outlook)

MS Project or Smartsheet

Job description

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions such as vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners.

Job Description

We are looking for a detail-oriented and proactive Project Management Associate to support the planning, coordination, and execution of projects. In this role, you will work closely with project managers and cross‑functional teams to ensure that project timelines, deliverables, and documentation are maintained accurately and efficiently.

As a key support role, you’ll assist in tracking progress, preparing reports, coordinating meetings, and following up on action items to help keep complex machine builds on schedule. This is a great opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast‑paced manufacturing environment.

KRA # 1 – Project Coordination & Support

• Assist in creating and maintaining project schedules, timelines, and task trackers
• Monitor project progress and update internal systems with key milestones and changes
• Support the project team in maintaining alignment between departments on deliverables
• Track key action items and follow up with stakeholders to ensure timely completion
• Prepare and distribute meeting agendas, notes, and updates

KRA # 2 – Documentation & Reporting

• Organize and maintain project files, including contracts, change orders, and technical drawings
• Help compile progress reports, status updates, and dashboard summaries for internal and client use
• Ensure all documentation meets internal quality and compliance standards
• Support version control and documentation accuracy throughout the project lifecycle
• Assist in preparing materials for factory acceptance tests (FATs) and site reports

KRA # 3 – Communication & Stakeholder Support

• Facilitate clear communication between internal teams and external stakeholders
• Schedule and coordinate project meetings, calls, and reviews with customers and vendors
• Ensure prompt communication of project changes, updates, or concerns to the appropriate team members
• Support customer service teams in responding to project‑related inquiries

KRA # 4 – Procurement & Logistics Coordination

• Assist with tracking parts and materials related to project timelines
• Coordinate with the purchasing and inventory teams to monitor availability and delivery of components
• Help prepare packing lists and shipping documentation for outgoing machines or assemblies
• Follow up with vendors and suppliers to confirm order status or resolve delays
• Identify opportunities to improve project processes and documentation practices
• Participate in project close‑out and lessons‑learned activities
• Stay informed on basic project management principles and tools
• Support implementation of new systems, templates, or software as directed

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects
• Proficiency in MS Office (Excel, Word, Outlook)
• Eagerness to learn and grow within a technical project management team
• Strong attention to detail to ensure accurate documentation, schedules, and task tracking across multiple projects.
• Time management and prioritization to be able to handle multiple tasks and deadlines in a fast‑paced, manufacturing‑driven environment.
• Effective communication skills to clearly relay project updates, coordinate meetings, and follow up on action items with cross‑functional teams and clients.
• Problem‑solving mindset to proactively identify potential bottlenecks or issues and escalate appropriately.
• Basic technical literacy to feel comfortable understanding mechanical/electromechanical components

Desired Skills

• Experience in a project coordination, operations, or engineering support role
• Experience with MS Project or Smartsheet

Compensation

We offer competitive compensation, profit sharing, a bonus program, and a 401(k) retirement savings plan.

Time Off

We offer paid vacation, paid sick days, and a generous holiday schedule.